REB TMIS Portal: A Step-by-Step Guide to Apply for Teacher Transfers 2026

 

TMIS Portal: A Step-by-Step Guide to Teacher Transfers and Permutations in Rwanda

Are you a teacher in Rwanda looking to transfer to a new school or arrange a mutual swap (permutation) with a colleague? The Rwanda Basic Education Board (REB) has streamlined this process through the Teacher Management Information System (TMIS) portal.

Navigating online portals can sometimes feel daunting, but this step-by-step guide will walk you through exactly how to submit your request seamlessly.

Step 1: Accessing and Logging into TMIS

Before doing anything else, ensure you have a stable internet connection and access to your login credentials.

1. Visit the portal: Go to the official link: https://tmis.reb.rw.
2. Log in: Click on the orange LOGIN button on the main welcome page. Enter your registered Email or Phone number along with your password.
3. Password Reset: If you cannot remember your password, click Forgot password? You will be prompted to enter your phone number to receive a reset code and set up a new password.

Step 2: Requesting a Standard School Transfer

If you are looking to be placed in an available vacant post, follow these steps:

1. Open the Menu: Once logged into your TMIS main window, locate the left-hand sidebar menu. Click on Transfers & Permut... and select Transfers.
2. Start a New Request: Click the blue + New Request button.
3. Fill in Personal & Health Details: The system will display your teacher details and national ID photo. You will need to fill out a brief questionnaire regarding special circumstances, such as:
• Do you or your spouse have a disability or chronic disease?
• Does your child have a disability or chronic disease?
4. Select Your Target Details: Click Next to proceed to the "Transfer details" screen. Here, select your qualification level, teaching language/subject details, and your preferred destination.
5. Submit: Confirm all details are accurate and click SUBMIT.

Step 3: Requesting a Permutation (Mutual Teacher Swap)

A permutation occurs when two teachers in similar positions agree to swap schools. This requires a coordinated two-party process within the system.

[Teacher 1: Initiates & Searches] ➔ [Teacher 2: Receives SMS & Confirms] ➔ [REB Approves] ➔ [District Issues Letter]

Action for Teacher 1 (The Initiator)

1. In the left-hand menu, navigate to Transfers & Permut... and click Permutations.
2. Click + New Request.
3. Upload any required supporting documents (such as your marriage certificate, medical records, or transfer recommendation letters if applicable) and click Next.
4. Under the "Permutation details" tab, search for the specific colleague you want to swap with by entering their phone number or teacher code.
5. Once their profile appears, type a brief motivation/reason in the justification text box and click SUBMIT.

Action for Teacher 2 (The Partner)

1. You will receive an SMS notification containing a unique confirmation code once Teacher 1 submits the request.
2. Log into your own TMIS account, go to Permutations, and find the pending request under your dashboard.
3. Click the green Accept button (or Reject if the details are incorrect).
4. Review your colleague's profile, enter the confirmation code sent to your phone, and click CONFIRM.

Step 4: Approval and Finalizing Your Transfer

Once your request (either Transfer or Permutation) is submitted through the portal, the final administrative steps happen offline and at the institutional level:

• REB Review: Wait patiently while the Rwanda Basic Education Board reviews and approves your digital application.
• District Letter Collection: After REB grants approval, visit your local District office to collect your official Confirmation Letter.

Important Note: Teacher placements are subject to availability. As stated on the TMIS portal, teachers are placed strictly into vacant posts, and no placement can be finalized if an opening does not exist.

 

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