1.Description
Title: Assistant to the Director of Campus
Operations and Events
Location of Assignment: The location of
assignment Bugesera, Eastern Province, Rwanda with intermittent travel
throughout the East African Region.
Geographic Reference
Duration of Assignment: Open ended
Working Hours: 45
Supervision: The Assistant to the Director of
Campus Operations and Events positionwill report directly to the Director of
Campus Operations and Events or his/ her designee and may be requested from
time to time to work beyond normal working hours for the smooth functioning of
the technological infrastructure within the school and be compensated for such
longer hours with rest day/s equivalent to hours worked.
- Rwanda
- Facilities
and Operations
Who We Are
Ntare Louisenlund International School Rwanda aspires to
become a leading institution in Africa, dedicated to fostering excellence in
education. Through the Rwanda plus-STEM program, the school attracts the finest
talents in mathematics, computer science, natural sciences, and technology,
serving as a catalyst for innovation, entrepreneurship, and future-shaping endeavors.
Situated on a scenic 60-hectare campus in Rwanda’s Bugesera District, just a
forty-five-minute drive from Kigali, the full boarding school currently
accommodates 250 students from grades 7–8, and will welcome an additional 110
students into grade 9 in September 2026.
Ntare Louisenlund School is committed to delivering an
exceptional international education, empowering students to secure scholarships
at the world’s leading universities. The student body is uniquely diverse,
consisting of a plus-STEM stream of talented students selected through a
rigorous assessment process and funded by scholarships, alongside students from
across Africa pursuing the IB Diploma whose families finance their education.
As an IB World School, Ntare Louisenlund School currently offers the IB Middle
Years Programme (MYP) from grades 7-9, with plans to introduce the Diploma
Programme (DP) in the near future. The school is operated and managed by Ntare
Louisenlund CBC in close collaboration with Stiftung Louisenlund, a renowned
institution with over 75 years of experience running a premier secondary
boarding school in Germany, ensuring a shared standard of excellence across
both locations. Additionally, the school maintains a strategic partnership with
the Rwandan government to support plus-STEM students receiving national
scholarships.
Study Grants & Scholarships
Your Challenge & Responsibilities
The Assistant to the Director of Campus Operations and
Events provides administrative, coordination and operational support to ensure
the smooth running of campus operations and the effective planning and delivery
of School events. The role serves as a central coordination point between the
Director, internal departments, service providers and other stakeholders. The
post holder is expected to be highly organized, service-oriented, discreet and
able to manage multiple priorities in a busy international school environment.
Your main duties and responsibilities include:
Executive and Administrative Support
- Manage
the Director’s calendar, appointments, meetings, reminders and follow-up
actions.
- Prepare
agendas, meeting packs, minutes, briefing notes, reports, presentations
and routine correspondence.
- Maintain
accurate electronic and physical records for campus operations, events,
suppliers, facilities and related activities.
- Track
decisions, assigned actions and deadlines, and provide timely reminders to
responsible staff members.
- Receive
and appropriately direct enquiries, requests and concerns relating to
campus operations and events.
- Handle
confidential and sensitive information with professionalism and
discretion.
Campus Operations Coordination
- Support
the Director in coordinating daily operational requirements across the
School campus, including classrooms, offices, boarding facilities, common
areas and event spaces.
- Receive,
log and follow up maintenance, facilities, transport, grounds,
housekeeping, security and logistical requests with the relevant teams.
- Assist
in planning room allocations, venue readiness, furniture arrangements,
signage and operational set-ups.
- Conduct
or support routine readiness checks and report defects, risks, delays or
service gaps to the Director.
- Maintain
operational schedules, checklists, service records, asset-related
information and departmental trackers.
- Support
coordination with contractors, vendors and service providers, including
access arrangements, work schedules and completion follow-up.
- Assist
with stock monitoring and timely requests for operational and
event-related supplies.
Events Planning and Delivery
- Support
the planning and delivery of School events, meetings, ceremonies,
conferences, parent activities, student programs, official visits and
community engagements.
- Prepare
event plans, timelines, checklists, duty rosters, venue layouts, guest
lists and logistical requirements.
- Coordinate
event requirements such as venues, seating, audio-visual support,
catering, décor, transport, accommodation, protocol, security, cleaning
and signage.
- Liaise
with internal departments and external service providers to confirm
responsibilities, timelines and standards.
- Be
present during event set-up, delivery and breakdown, including outside
normal working hours when required.
- Support
guest reception, registration, ushering, protocol and the resolution of
operational issues during events.
- Assist
with post-event reviews, documentation of lessons learned and follow-up on
outstanding actions or supplier matters.
Procurement, Budget and Vendor Support
- Prepare
and track purchase requests, quotations, delivery notes, invoices and
other supporting documentation in accordance with School procedures.
- Assist
the Director in monitoring departmental and event expenditure against
approved budgets.
- Maintain
organized vendor and service-provider records, including contacts,
quotations, agreements and performance notes.
- Verify
that requested goods and services have been delivered as agreed and
promptly report any discrepancies.
- Promote
value for money, proper documentation and responsible use of School
resources.
Communication and Stakeholder Coordination
- Serve
as a professional point of contact for staff, students, parents, visitors
and suppliers on matters assigned by the Director.
- Communicate
operational and event arrangements clearly, accurately and in a timely
manner.
- Maintain
positive working relationships across academic, boarding, administration,
security, finance, procurement, transport, communications and other School
functions.
- Escalate
urgent concerns, safety issues, service failures or reputational risks to
the Director without delay.
- Provide
courteous and culturally sensitive service in line with the standards of
an international school.
Safety, Safeguarding and Compliance
- Comply
with the School’s safeguarding, child-protection, health and safety,
security, data-protection and confidentiality requirements.
- Support
the implementation of risk assessments, emergency arrangements, access
controls and safety measures for events and campus activities.
- Immediately
report hazards, incidents, safeguarding concerns or breaches of procedure
through the appropriate channels.
- Ensure
contractors, visitors and service providers follow School access, conduct
and safety requirements.
- Carry
out duties in accordance with applicable Rwandan laws, School policies and
approved procedures.
Your Profile
- Bachelor’s
degree or advanced diploma in Business Administration, Hospitality, Events
Management, Facilities Management, Operations, Public Administration or a
related field.
- At
least two years of relevant experience in administration, operations,
facilities, hospitality, events or executive support; experience in a
school, hotel, conference centre or similar service environment is an
advantage.
- Demonstrated
experience coordinating multiple activities, stakeholders, schedules and
deadlines.
- Practical
experience preparing reports, meeting minutes, trackers, purchase
documentation and event plans.
- Strong
proficiency in Microsoft Office or Google Workspace, particularly
Word/Docs, Excel/Sheets, PowerPoint/Slides, email and calendars.
- Fluency
in English is required. Knowledge of Kinyarwanda is strongly preferred;
knowledge of French or German is an added advantage.
- A
valid driving license is an advantage.
- Experience
within international schools, higher education, or nonprofit
organizations.
- Experience
working in Africa and/or within multicultural environments.
- Familiarity
with donor-funded programs and grant compliance.
Required Competencies and Personal Attributes
- Excellent
organization, planning and time-management skills.
- Strong
attention to detail and a disciplined approach to documentation and
follow-up.
- Professional
written and verbal communication skills.
- Ability
to anticipate needs, solve problems and remain calm under pressure.
- High
level of integrity, reliability, discretion and accountability.
- Strong
interpersonal skills and the ability to work effectively with people from
diverse cultural and professional backgrounds.
- Service
mindset, flexibility and willingness to support activities beyond normal
office hours when operationally necessary.
- Ability
to work independently while keeping the Director appropriately informed.
- Commitment
to safeguarding, student wellbeing and the values of Ntare Louisenlund
School.
Key Performance Indicators
- Administrative
tasks, minutes, reports and follow-up actions are completed accurately and
on time.
- Operational
requests are properly logged, assigned, monitored and closed within agreed
timelines.
- Events
are delivered according to approved plans, budgets, safety requirements
and service standards.
- Venues,
facilities and logistical arrangements are ready at the required time.
- Vendor,
procurement and expenditure documentation is complete, accurate and well
organized.
- Internal
and external stakeholders receive timely, professional and helpful
communication.
- Risks,
incidents, delays and service failures are promptly identified and
escalated.
- School
policies, safeguarding standards and confidentiality requirements are
consistently observed.
Benefits & Compensation
Jobs
- A
fully equipped school campus with excellent facilities in a beautiful
natural setting in Bugesera.
- An
exceptional in-house professional development program with travel
opportunities for further IB professional development.
- Small
learning groups.
- An
extensive and diverse co-curricular program and the possibility of taking
part in or offering co-curricular experiences for students.
- Collaboration
with an experienced, internationally recognized school in Germany.
- Various
partnerships with external educational partners.
- A
committed, dedicated, and team-oriented faculty.
- A
competitive compensation package (in Rwandan Francs), based on your level
of experience
How to Apply
Can you imagine working to help us design the school of the
future? Then you should apply by September 21st, 2026 to https://ntare-louisenlund.org/careers/ and
share an updated CV, motivation letter and certified electronic copies of
degrees and relevant certificates related to the position. CVs will be reviewed
on a rolling basis and only shortlisted applicants will be contacted.
We will notify only those applicants who successfully pass
the document screening about the interview date and time. Please note that
submitted documents will not be returned.
Inquiries regarding the status or details of your
application will not be accepted. All personal information provided will be
used solely for the selection process and will be treated with strict
confidentiality.
CLICK
HERE TO READ MORE AND APPLY
2 .Description
Title: Facilities Support Technician
- Location:
Ntare Louisenlund School, Nyamata, Bugesera District, Rwanda
- Department:
Campus Operations
- Shift:
Day shift with On-call Night Standby (accommodation provided)
- Supervision:
The Facilities Support Technician will report directly to the Facilities
Manager or his/her designee
Who we are:
Download Travel Guides
Ntare Louisenlund School (Rwanda) aspires to become the
premier institution in Africa, dedicated to fostering excellence in education.
Through the Rwanda plus-STEM program, the school aims to attract the finest
talents in mathematics, computer science, natural sciences, and technology,
serving as a catalyst for innovation, entrepreneurship, and future-shaping
endeavors. Situated on a sprawling 60-hectare campus in Rwanda's Bugesera
District, a brief forty-five-minute drive from Kigali, the school is designed
to accommodate up to 1,000 boarding students.
Ntare Louisenlund School is committed to delivering an
exceptional international education, empowering students to seek scholarships
at the world's leading universities. The student body will comprise two halves,
with a portion selected through a rigorous assessment and funded by appropriate
scholarships (plus-STEM stream), and the remainder consisting of students from
across Africa pursuing the IB Diploma with their families financing the
education. Seeking candidacy as an IB World School, Ntare Louisenlund School
plans to offer the IB Middle Years Programme and Diploma Programme.
Operated and managed by Ntare Louisenlund CBC, in
collaboration with Stiftung Louisenlund, a renowned institution with over 75
years of experience running a secondary boarding school in Germany, Ntare
Louisenlund School strives for comparable excellence at both locations in
Germany and Rwanda. A strategic partnership with the Rwandan government is
envisioned to identify plus-STEM students eligible for government scholarships.
Book Walking Tours
Your challenge and responsibilities:
We are seeking an adaptable, self-driven On-Call Night
Facilities Support Technician responsible for providing basic, cross-functional
maintenance support and acting as the primary first responder for overnight
technical emergencies. While not expected to be a master engineer, this
individual must possess a generalized foundational knowledge of campus systems
and a strong willingness to learn. Above all, we are looking for a highly
accountable, passionate problem-solver and collaborative team player who takes
ownership of their work. The technician will ensure that all systems operate
safely during the night and that any critical failures are seamlessly
stabilized for the day-shift specialists, directly contributing to our standard
of operational excellence
Key Emergency Response & Basic Maintenance Duties:
- First
Response: Act as the immediate responder for overnight alarms or
failures across the school campus.
- Electrical
& Generators: Provide basic troubleshooting for the school’s
electrical distribution systems, lighting systems, and backup power
systems (generators and UPS) in the event of power outages. Monitor fuel
supplies for generators.
- Plumbing
& Pumps: Address basic plumbing issues, such as immediate
leaks and blockages, to prevent water damage. Monitor pump systems (water
supply, drainage, and other fluid systems).
- HVAC
& Fire Safety Systems: Perform basic checks on HVAC equipment
if issues arise. Monitor fire alarm control panels, investigate activated
zones, reset false alarms after verification, and ensure all firefighting
systems (sprinklers, hydrants, extinguishers) remain unobstructed.
- Elevator
Systems: Respond immediately to elevator malfunction alerts.
Secure the area during breakdowns, coordinate emergency protocols with
specialized elevator contractors in the event of entrapments, and perform
basic system resets if authorized and safe to do so.
- CCTV
& Security Infrastructure: Support the night security team by
troubleshooting offline CCTV cameras, rebooting network video recorders
(NVRs), and ensuring that perimeter lighting and electronic access control
systems remain fully functional.
- Kitchen
Equipment & Audio-Visual (AV): Monitor commercial kitchen
walk-in refrigerators and freezers for overnight temperature alarms.
Safely reset tripped commercial cooking equipment and provide basic
troubleshooting for advanced AV systems used in auditoriums for early
morning events.
- Safety
& Reporting: Secure the area around any major civil works or
infrastructure failures (roofs, walls, floors) to ensure safety. Provide
detailed, written handover reports to the specialized day team
(electricians, plumbers, civil engineers) for advanced repairs.
Qualifications:
- Education: A
high school diploma, vocational certificate, or technical training in
general maintenance. (A Bachelor's degree in Engineering is not required,
it would be an addition).
- Experience: Hands-on
experience in general facilities maintenance. Experience in an educational
or institutional setting is a plus.
- Technical
Knowledge: Foundational understanding of general MEP (Mechanical,
Electrical, Plumbing) systems, engineering best practices and a strong
willingness to receive cross-training from specialized staff.
- Problem-Solving: The
ability to stay calm under pressure, assess a system failure during the
night, and take immediate action to stabilize the situation and prevent
property damage.
Benefits & Compensation
Search Student Scholarships
- A
fully equipped school campus with excellent facilities in a beautiful
natural setting in Bugesera.
- An
exceptional in-house professional development programme with travel
opportunities for further IB professional development.
- Small
learning groups.
- An
extensive and diverse co-curricular programme and the possibility of
taking part in or offering co-curricular experiences for students.
- Collaboration
with an experienced, internationally recognized school in Germany.
- Various
partnerships with external educational partners.
- A
committed, dedicated, and team-oriented faculty.
How to Apply
Download Travel Guides
Can you imagine working to help us design the school of the
future? Then you should apply by September 21st, 2026 to https://ntare-louisenlund.org/careers/
and share an updated CV, motivation letter and certified electronic copies of
degrees and relevant certificates related to the position. CVs will be reviewed
on a rolling basis and only shortlisted applicants will be contacted.
We will notify only those applicants who successfully pass
the document screening about the interview date and time. Please note that
submitted documents will not be returned.
Inquiries regarding the status or details of your
application will not be accepted. All personal information provided will be
used solely for the selection process and will be treated with strict
confidentiality.
CLICK
HERE TO READ MORE AND APPLY
Post a Comment