Description
Human Resources Specialist at GIZ Rwanda: (Deadline
23-07-2026)
Vacancy Announcement
Human Resources Specialist
Position Human Resources Specialist Project Country
Office Place of assignment Kigali - Rwanda Initial
contract period 01.08.2026 - 31.08.2027 (renewable upon review) Salary
band 4 Position number 1 Application
deadline 23.07.2026
1. About GIZ and the Project
The Deutsche Gesellschaft für Internationale Zusammenarbeit
(GIZ) GmbH is a federally owned international cooperation enterprise for
sustainable development with worldwide operations. The GIZ Office in Kigali
covers GIZ’s portfolio in Rwanda and Burundi and as well as selected regional
activities and projects. GIZ Rwanda/Burundi implements projects on behalf of
the German Federal Ministry for Economic Cooperation and Development (BMZ), the
European Union and other commissioning authorities in the following priority
areas: Sustainable Economic Development; Good Governance; Climate, Energy and
Sustainable Urban Development; Digital Transformation and Digital Economy; and
regional projects in the Great Lakes Region.
City& Local Guides
The HR professional is responsible for administrative and
financial tasks (monthly payroll, salary advance, taxes and statutory
declarations), manage insurance registration and deregistration of new staff
and new family members, work and residence visa processing, administrative
support to staff and managers and ensure proper documentations as per the
required standard.
2. Responsibilities & Responsibilities
The HR professional is responsible for:
a. Monthly Payroll, taxes and statutory declarations (NMA,
Regional staff and Interns)
- Will
be responsible for end-to-end process of monthly payroll including
overtime computations and adjustments of payments
- Taxes
and statutory declarations on regular basis
- Other
NMA payments (advance salary requests, Communication allowances, Final
payments on contract termination etc)
- Send
monthly fund request for salaries and other NMA payments to the finance
unit to ensure adequate and timely fund replenishment
- Initiate
and process new staff RSSB registration
- Declaration
of new employees’, beneficiaries of education loan from GoR, to the
financial institution (BRD)
- Timely
prepare documents and submit maternity leave benefit reimbursement
requests in line with the applicable legislation
- Primary
focal person to track regulatory updates and initiate the required
adaptations in coordination with the line manager
b. Health insurance
- Manage
health insurance contract and staff and dependents list of the insurance
scheme
- Register
new staff and new family members to the health insurance
- Process
health insurance premium payment, ensure monthly settlement of employee
contribution
- Initiate
and follow up premium reimbursement for departing staff
c. Work and residence visa
- Process
work and residence visa for international staff, development workers and
regional staff
- Maintains
up to date data of visa expiry dates and initiate proactive renewal
process
- Primary
focal person to track regulatory updates and initiate the required
adaptations in coordination with the line manager
d. Administrative support
- Will
be the primary focal person for HR audit on payment related inquiries;
resolve staff queries promptly and maintain professional liaison with
regulatory authorities
- Respond
to administrative requests of staff (e.g preparing work certificates, visa
support letters, bank loan processes etc)
- Manage
staff and responsible authorities inquires related to payroll and other
payments, taxes & statutory payments, health insurance, work and
residence visa
e. Documentation
- Mainatin
organized and compliant documentation of hardcopy and soft copy files
easily retrievable for review and audit
- Proactively
identify and report any documentation gaps in a timely manner
- Assist
in developing HR procedures and instruments
- Covering
other HR team members in their leave of absence
- Perform
other duties and tasks as assigned by the line manager
3. Required Qualifications, Competences and Experience
3.1 Qualifications and professional experience
Self-Help& Motivational
- Bachelor’s
degree in human resources, Business Administration, Accounting, Finance or
a related field
- Proven
experience in payroll administration and processing
- Excellent
user Microsoft 365 tools, particularly Microsoft Excel (of formulas, pivot
tables & data analysis)
- Sound
understanding of statutory payroll requirements, taxation, and social
security regulations
- Good
knowledge of accounting principles and payroll accounting processes
- Knowledge
of Sage Payroll or payroll systems is a plus
- Strong
analytical and problem-solving skills with attention to details
- High
level of integrity and confidentiality
- Strong
organizational, communication, and time-management skills
- Fluent
in Kinyarwanda and English, French is an additional asset.
4. How to apply
Interested candidates should submit their application
(motivation letter, updated CV, certificates and references), via our
electronic job portal by using the button “apply”; until
23rd July 2026 at 4:00 PM. All attachments should be put together
in one PDF file not larger than 2 MB.
Applications are assessed on a rolling basis as they
are received. Early application is therefore encouraged, as the recruitment
process may be concluded before the stated deadline.
GIZ is a signatory of the Diversity Charter. Recognition,
appreciation and inclusion of diversity in the company are important to us. All
employees shall be valued - regardless of gender and gender identity,
nationality, ethnic origin, religion or belief, disability, social background,
age or sexual orientation. We support equal opportunities and welcome
applications from people with disabilities.
This includes the provision of reasonable accommodation,
if needed, in order to participate in the job application and interview process
and to perform essential job functions. Please let us know, if you have any
particular requirements should you be invited for assessment/interview or that
you wish us to consider, when considering your application.
Women and persons with disabilities are particularly
encouraged to apply.
Only shortlisted candidates will be contacted for test
and interview.
GIZ Office Rwanda
KN 41 St. / Nr.17, Kiyovu
P.O. Box 59, Kigali,
City& Local Guides
Rwanda
GIZ reserves all rights!
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