Description
Finance & HR Support Officer at NjordFrey Ltd:
(Deadline 04-08-2026)
Finance & HR Support Officer
About NjordFrey:
NjordFrey is an early stage start up at the forefront of
deploying sustainable aquaponic farming solutions across Rwanda to address food
security and enhance livelihoods in underserved communities. As we grow, we are
undertaking new and exciting projects across the country and looking for
proactive talented individuals to deliver and contribute to the company’s
growth.
Role Overview:
As the Finance and HR Support Officer, you will primarily be
responsible for managing day-to-day financial operations, assisting the Team
Lead to ensure smooth operations and ease of business across all workflows and
projects within NjordFrey. Alongside the Team Lead you will report directly to
senior management and support strategic and budgetary decision making through
financial and bookkeeping rigour. As supporting HR and employee coordination,
you will make sure that HR matters are documented, filed, and escalated
appropriately. You will make sure that processes of employee onboarding are
handled efficiently, as well as handling leave and absence registration. In HR
matters, you will be working alongside the Team Lead and report to senior
management.
The role also offers an opportunity to work alongside our
project management to ensure smooth project operations and assist in executing
and delivering projects of varying scale and complexity.
You will have a chance, through all workflows, to assist in
developing new policies, protocols, and processes.
Your role is divided into three key focus areas:
Key Responsibilities:
1. Financial Management
- Day-to-Day
Financial Administration
- Maintain
accurate financial records, including receipts, expenses, invoices, and
filing.
- Manage
QuickBooks entries to track financial transactions and ensure proper
categorisation.
- Ensure
all financial documentation is up to date and properly stored for
compliance and auditing.
- Budgeting
& Expense Oversight
- Support
in budget planning for farm activities and project-related expenses.
- Ensure
expense tracking aligns with allocated budgets, flagging any
discrepancies.
- Financial
Reporting
- Prepare
monthly financial reports and presentations for management review.
- Assist
in cash flow tracking to support financial planning.
Future Development: Over time, expand
involvement in cash flow forecasting, financial analysis, and company-wide
financial planning.
2. HR Support & Employee Coordination
- Employee
Onboarding & Induction
- Ensure
new employees receive proper induction and training materials.
- Maintain
staff documentation, contracts, and compliance records.
- Attendance
& Leave Management
- Monitor
staff attendance, absence tracking, and leave requests.
- Highlight
any concerns to management when needed.
- Policy
& Compliance Monitoring
- Ensure
HR policies, training schedules, and documentation are up to date.
- Track
compliance requirements and notify management when updates or renewals
are needed.
Future Development: Potential to take on HR
policy development, employee engagement strategies, and leadership in HR
initiatives.
3. Project Management & Support
- Project
Coordination:
- Assist
in planning, monitoring, and tracking project progress to ensure timely
completion of deliverables.
- Coordinate
communications with project teams, suppliers, and external stakeholders.
- Administrative
& Compliance Support
- Maintain
project documentation to ensure compliance with funders and stakeholders.
- Assist
in preparing progress reports and funding applications.
Future Development:
As experience grows, expand into leading projects, managing
partnerships, and handling strategic project implementation.
Expectations & Growth Path
This role is designed to evolve as you gain experience in
financial management, HR, and project coordination. Future growth opportunities
include:
- Senior
Finance Responsibilities – Moving into forecasting, financial management and
financial strategy.
- HR
Leadership – Taking on employee engagement, policy development, and
compliance oversight.
- Project
Management Leadership – Leading projects and ensuring delivery excellence.
We expect you to be a coordinated professional, who is able
to create protocols where none exists, and keep track of multiple parallel and
ongoing time-based tasks. We expect you to be an organised self-starting person
who is able to take initiative and engage challenges through critical thinking.
Qualifications:
- Masters’s
degree in Accounting, Finance, or a related field.
- A
minimum of 5 years of experience in finance management.
- Proven
track record of managing company finances, book keeping, tax declaration,
and filing CIT.
- Excellent
communication and teamwork abilities.
- Proficiency
in QuickBooks, Odoo, or other CRM platforms.
- Proficient
in general finance management software and tools.
- Familiarity
with the Rwandan context and experience working in East Africa is highly
desirable.
- Fluency
in English is required; knowledge of Kinyarwanda is desired.
- Experience
in HR is desired, including process and policy development.
What We Offer:
- A
dynamic and supportive work environment with a team committed to
innovation and sustainability.
- Opportunities
for professional development and growth.
- NjordFrey
is an equal opportunity employer. We celebrate diversity and are committed
to creating an inclusive environment for all employees.
Please note that NjordFrey will conduct a work reference and
criminal record check for the successful candidate.
How to Apply:
To apply, please submit your application via this application
form and include:
- Your
CV (2-page max)
- A
brief cover letter explaining your interest in this role and any relevant
experience
- Relevant
certifications
We will be assessing applications on an ongoing basis,
including additional exercises and interviews. Please note that the position
might be filled before the end of the application period. Only successful
candidates will be notified.
Please note that applications using AI written CVs or cover
letters will be filtered out and applicant blocked from reapplying.
All the best with your application and we look forward to
hearing from you.
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