6 Job Positions at RwandAir Ltd: (Deadline 5 November 2025)

 


6 Job Positions at RwandAir Ltd: (Deadline 5 November 2025)

Manager Accounts Payable at RwandAir Ltd: (Deadline 5 November 2025)

RwandAir Ltd is the flag carrier airline of Rwanda. It operates domestic and international services to East Africa, Central Africa, West Africa, Southern Africa, Europe and the Middle East from its main base at Kigali International Airport. Our mission is to provide unsurpassed, safe, and reliable services in air transportation, including strategically linking Rwanda with the outside world while ensuring a fair return on investment. As part of the expansion strategy, we are looking for interested, qualified, and competent candidates to fill the following position:

Job Title: Manager Accounts Payable

Reports to: Head of Financial Planning and Analysis.

Department: Finance

Duty Station: Kigali International Airport (KIA)

The Role:

The Manager Accounts Payable is responsible to lead and manage the end-to-end Accounts Payable function, ensuring timely and accurate processing of supplier invoices, employee reimbursements, and contractual payments. The role ensures compliance with financial policies, optimizes payment processes, maintains strong vendor relationships, and supports cash flow management.

AsManager Accounts Payable, you will lead a dynamic portfolio spanning with clear focus on:

  1. Key Duties & Responsibilities:
  2. Strategic
  • Develop, implement, and enforce robust Accounts Payable (AP) policies and procedures aligned with financial controls and regulatory requirements.
  • Ensure full compliance with tax laws (e.g., VAT, WHT), airline industry standards, and audit recommendations.
  • Work closely with Treasury to optimize payment cycles, enhance cash forecasting accuracy, and manage working capital efficiently.
  • Recommend payment terms improvements to support vendor relations and financial liquidity.
  • Lead initiatives to streamline the invoice-to-pay process through automation and ERP enhancements.
  • Drive adoption of electronic invoicing, OCR tools, and supplier self-service portals where feasible.
  • Build strong relationships with key suppliers by ensuring timely and accurate payments.
  • Manage the escalation process for high-impact or disputed transactions, supporting the Procurement and Legal teams where necessary.
  • Ensure the AP process is audit-ready by maintaining full documentation, internal controls, and reconciliation records.
  • Lead the resolution of audit findings and continuous improvement of controls to prevent fraud, duplicate payments, or data entry errors.
  • Support Finance Transformation initiatives.
  1. Operational
  • Oversee preparation of financial statements for the airline and group companies in accordance with IAS/IFRS and GAAP.
  • Oversee the accurate and timely processing of payable invoices to different cost and balance sheet lines.
  • Develop and maintain strong relationships with vendors, addressing inquiries and resolving their issues promptly.
  • Ensure accurate reconciliation of accounts payables and prepare regular reports for management.
  • Assists with month-end closure tasks including expense accruals.
  • Identify opportunities to streamline accounts payable processes and implement best practices to enhance efficiency. Ensure adherence to company policies, accounting standards, and regulatory requirements.
  • Assist with internal and external audits by providing necessary documentation and explanations.
  • Ensure the internal control procedures are adhered to with reference to the financial manual
  • Prepare monthly, quarterly, and yearly analysis of accounts payable and maintain updated creditors aged analysis
  • Maintain updated vendor data base.
  • Review and approve payment run in accordance with due dates and payment terms (weekly, monthly, urgent).
  • Manage foreign and local currency payments, coordinating with Treasury and FX teams.
  • Oversee vendor account reconciliations and resolution of discrepancies.
  • Oversee the review and processing of staff expense claims and travel reimbursements in accordance with the company policy.
  • Ensure that all expense reports are supported by valid receipts and approvals.
  • Monitor compliance with tax withholding obligations (WHT, VAT) and ensure timely remittance to tax authorities.
  • Ensure supplier tax documentation is up to date and compliant with local regulations.
  • Maintain accurate supplier master data in ERP systems.
  • Collaborate with Procurement to ensure suppliers are onboarded correctly and flagged for risk or compliance issues.
  • Support ERP enhancements, user testing, and AP system upgrades.
  • Prepare regular AP aging reports, KPI dashboards, and exception logs.
  • Support monthly close by ensuring all AP accruals and reversals are accurately captured.
  • Provide input for management reports and cash forecasting.
  • Perform other department duties related to his/her position as directed by the Head of the Department.
  1. Management & Leadership
  • Establish the department or team’s objectives and priorities to align with and support business objectives.
  • Regularly evaluate the department or team’s objectives, plans, procedures and practices, and makes appropriate changes if needed.
  • Oversee and supervise employees. Direct daily activities, recruit, train, develop and discipline to ensure a high standard of service delivery.
  • Train and develop other employees, to ensure succession planning is in place.
  • Commit to and contribute towards the development of Rwandan National talent, by coaching the Rwandan National developees, preparing them for a career with boundless potential.
  1. Desired Profile: Required education, Experience, and Abilities;
  2. Education and Experience
  • Bachelor’s Degree in Accounting, Finance, Commerce or a related field. Master’s degree is a plus.
  • ACA/CPA/ACCA or equivalent.
  • Minimum 8 years relevant experience in Accounts Payable or Financial Accounting, with at least 3 years in a Managerial role.
  • Strong knowledge of ERP systems (SAP, Oracle, Navision, etc.) and AP automation tools
  • Solid understanding of procurement-to-pay processes, VAT/WHT regulations, and airline/aviation-specific supplier arrangements
  • Experience in managing payments in multi-currency environments is highly desirable
  • Airline industry experience.
  1. Other Desired Competencies & Skills;
  • Financial control and accuracy
  • Vendor management and negotiation
  • Analytical and problem-solving skills
  • Proactive process improvement mindset
  • Leadership and team development
  • Communication and collaboration across departments
  • Good knowledge of internal finance system.
  • Fluent in English language
  • Managerial skills – Ability to delegate work, set clear direction and manage workflow. Strong mentoring and coaching skills. Ability to train and develop subordinate’s skills. Ability to foster teamwork among team members.
  1. How to Apply:
  • An application letter addressed to the Chief HR & Administration Officer;
  • Recent Curriculum Vitae;
  • Copies of Notarised Degree/Diploma certificates
  • Relevant certificates;
  • Copies of academic papers;
  • A photocopy of the Passport/National ID;
  • Three referees

The deadline for submitting application documents (Only PDF Format) is November 05, 2025. Please apply via the link: https://erecruitment.rwandair.com/

CLICK HERE TO READ MORE AND APPLY

Director Finance Business Partner at RwandAir Ltd: (Deadline 5 November 2025)

RwandAir Ltd is the flag carrier airline of Rwanda. It operates domestic and international services to East Africa, Central Africa, West Africa, Southern Africa, Europe and the Middle East from its main base at Kigali International Airport. Our mission is to provide unsurpassed, safe, and reliable services in air transportation, including strategically linking Rwanda with the outside world while ensuring a fair return on investment. As part of the expansion strategy, we are looking for interested, qualified, and competent candidates to fill the following position:

Are you a financial strategist, an innovative thinker, a business enabler, and commercially minded? Do you thrive in a fast-paced, high-growth environment where finance is more than just numbers is about driving business transformation? If yes, then this is a once in a lifetime opportunity for you to be pivotal in creating a new Business Finance function!

Job Title: Director Finance Business Partner

Reports to: Chief Finance Officer

Department: Finance

Duty Station: Kigali International Airport (KIA)

The Role:

The role is responsible for providing the CFO, and the relevant business stakeholders with the financial information, tools, analysis, and insights to help them make more informed decisions and drive business strategy, while challenging their thinking and seeking further financial improvements. All to be achieved through partnering with Business and Finance, analyzing financial performance vs. set targets, strategic planning and supporting in the efficiency of processes and tools. Serve as a strategic partner to the CFO and leadership team in redefining and transforming the finance function to achieve operational excellence, sustainable profit and strategic alignment with organizational goals and objectives.

As a Director, Finance Business Partner, you won’t just be crunching numbers you’ll be steering financial strategy, guiding commercial decisions, and shaping the future of our airline. This is a newly created, high-impact role, perfect for a dynamic finance leader who wants to make a real difference.

  1. Key Duties & Responsibilities:
  • Act as a strategic advisor to the executive team, translating financial insights into commercial opportunities.
  • Develop and implement financial strategies that support the airline’s transformation and long-term growth.
  • Contribute to the development of RwandAir goals and objectives as well as the overall management of the organisation by ensuring optimal allocation of resources and providing insightful information to the senior management team.
  • Formulate standards to govern financial performance and allocation of financial resources.
  • Responsible for development of strategic financial plans by providing management with all information necessary to measure financial performance that will assist and steer the business toward sustained profitability.
  • Collaborate with the CFO and other key members of senior management on the successful delivery of financial Initiatives, budgeting, outlining investment priorities, and formulating relevant policy and procedures.
  • Ensure effective communication and relationship between senior management Finance and Business. Act as a business partner for business and as a bridge between business and finance in an open, transparent way.
  • Manage, capture and integrate market intelligence into strategic planning, ensuring appropriate focus on delivering competitive advantage and sustainable profit.
  • Deliver monthly / quarterly reporting of KPI’s, cost of investment and potential financing scenarios, realistic revenue/cost assumptions, manpower impact, sensitivity analysis, generation of financial metrics including IRR, NPV and payback analysis and highlighting any risks and opportunities associated with each project.
  • Identify and drive business transformation initiatives, ensuring financial sustainability.
  • Provide insights on route profitability, fleet planning, and investment decisions.
  • Ensure robust financial controls, governance, and risk management in a fast-growing airline.
  • Perform other department duties related to his/her position as directed by the Head of the Division.
  1. Desired Profile: Required education, Experience, and Abilities;
  2. Education and Experience
  • A Bachelor’s Degree or Equivalent with Minimum 10+ years of progressive job-related experience.
  • Professional qualification such as CMA, ACCA, CIMA or equivalent.
  • Minimum of 10 years of experience of which at least 3 years in a management position.
  • Minimum of 3 years of experience in managing a Finance Business Partnering team.
  • Experience in using data visualisation tools, such as Tableau, Power BI
  • Experience in similar roles or Commercial Finance roles – preferred.
  • 3 years of experience in airline Management position.
  1. Other Desired Competencies & Skills;
  • Strong developed “soft skills”, high level of integrity, open / transparent, team player
  • Must have excellent interpersonal skills.
  • Customer centric driven approach
  • Excellent communication and presentation skills are a must, as is the ability to work effectively across the organization
  • Must have excellent organizational ability to be able to set priorities, handle multiple tasks
  • Experience working to tight internal reporting timescales and managing responsibilities/work interruptions, while meeting deadlines
  • Strong analytical skills with the ability to create and develop Financial KPIs, understand business cycle and their impact on the profit and loss account
  • Managerial skills – Ability to delegate work, set clear direction and manage workflow. Strong mentoring and coaching skills. Ability to train and develop subordinate’s skills. Ability to foster teamwork among team members
  • Command of English language
  1. How to Apply:
  • An application letter addressed to the Chief HR & Administration Officer;
  • Recent Curriculum Vitae;
  • Copies of Notarised Degree/Diploma certificates
  • Relevant certificates;
  • Copies of academic papers;
  • A photocopy of the Passport/National ID;
  • Three referees

The deadline for submitting application documents (Only PDF Format) is November 05, 2025. Please apply via the link: https://erecruitment.rwandair.com/

NB: Applicants who have previously applied for this position are discouraged from reapplying.

CLICK HERE TO READ MORE AND APPLY

Quality Manager, Flight Operations at RwandAir Ltd: (Deadline 5 November 2025)

RwandAir Ltd is the flag carrier airline of Rwanda. It operates domestic and international services to East Africa, Central Africa, West Africa, Southern Africa, Europe and the Middle East from its main base at Kigali International Airport. Our mission is to provide unsurpassed, safe, and reliable services in air transportation, including strategically linking Rwanda with the outside world while ensuring a fair return on investment. As part of the expansion strategy, we are looking for interested, qualified, and competent candidates to fill the following position:

Job Title: Quality Manager, Flight Operations

Department: Compliance & Risk

Location: Kigali International Airport

Job Purpose

Responsible for overseeing the audit and compliance program of flight operations. This role involves developing, implementing, and maintaining a robust quality management system, conducting audits, and ensuring adherence to regulatory requirements and industry best practices. The Quality Manager works closely with the head of flight operations standards and compliance to foster a culture of compliance and continuous improvement.

  1. Key Duties and Responsibilities:
  • Ensure that all flight operations activities comply with applicable aviation regulations, company standards, and industry best practices.
  • Monitor regulatory changes and ensure timely updates to the QMS and operational procedures in flight operations.
  • Plan, conduct, and oversee audits of the Flight Operations department to assess compliance with regulatory and company standards.
  • Monitor the implementation of corrective and preventive actions resulting from audit findings and non-compliance issues.
  • Maintain comprehensive records of all quality assurance activities, audits, and findings related to flight operations.
  • Prepare reports on quality performance, compliance trends, and any significant quality issues in flight operations.
  • Collaborate with the Safety Manager to assess the effectiveness of risk controls.
  • Develop and monitor key performance indicators (KPIs) related to quality and compliance.
  • Work collaboratively with the head of standards and compliance to ensure a cohesive approach to quality management in flight operations.
  1. Desired Profile: Required education, Experience, and Abilities
  • Bachelor’s degree in Aviation Management, Engineering, Quality Management, or certification in a flight operations-related technical field.
  • Minimum 5 years of experience in a flight operations technical field and minimum 2 years in a quality systems role with a strong understanding of aviation regulations and standards.
  • In-depth knowledge of aviation regulations and industry standards.
  • Ability to lead quality initiatives, collaborate with cross-functional teams, and lead and manage projects effectively to drive change.
  • Excellent communication and interpersonal skills. Strong verbal and written communication skills for reporting, audits, and training.
  • Detail-oriented with strong organizational skills. Ensuring compliance with safety procedures and documentation.
  • Problem-solving: Addressing safety concerns and implementing corrective actions.
  • Proficiency in computers and software applications and tools
  1. How to Apply:
  • An application letter addressed to the Chief HR & Administration Officer;
  • Recent Curriculum Vitae;
  • Copies of Notarised Degree/Diploma certificates
  • Relevant certificates;
  • Copies of academic papers;
  • A photocopy of the Passport/National ID;
  • Three referees

The deadline for submitting application documents (Only PDF Format) is November 05, 2025. Please apply via the link: https://erecruitment.rwandair.com/

NB: Applicants who have previously applied for this position are discouraged from reapplying.

CLICK HERE TO READ MORE AND APPLY

Senior Manager Revenue Accounting and Assurance at RwandAir Ltd: (Deadline 5 November 2025)

RwandAir Ltd is the flag carrier airline of Rwanda. It operates domestic and international services to East Africa, Central Africa, West Africa, Southern Africa, Europe and the Middle East from its main base at Kigali International Airport. Our mission is to provide unsurpassed, safe, and reliable services in air transportation, including strategically linking Rwanda with the outside world while ensuring a fair return on investment. As part of the expansion strategy, we are looking for interested, qualified, and competent candidates to fill the following position:

Job Title: Senior Manager Revenue Accounting and Assurance

Reports to: Head of Revenue Management Accounting

Department: Revenue Management Accounting

Duty Station: Kigali International Airport (KIA)

The Role:

The SM Revenue Accounting and Assurance is responsible to lead and oversee revenue assurance, control, and audit processes across multiple revenue streams, ensuring the completeness, accuracy, and compliance of passenger and interline revenues. The role drives best practices in reconciliation, leakage prevention, and reporting, while optimizing processes and systems used in revenue accounting. The role also ensures revenue proration and data input and output is timely and the revenue accounting system is fully implemented and adapted. The role plays a key operational and advisory function within the Finance team during a period of organizational transformation.

As SM Revenue Accounting and Assurance, you will lead a dynamic portfolio spanning with clear focus on:

  1. Key Duties & Responsibilities:
  2. Strategic
  • Lead and coordinate the operational delivery of revenue accounting activities across Passenger, Interline, and Sales reconciliation units.
  • Define and enforce control frameworks to ensure timely and accurate recognition of all revenues.
  • Develop and implement policies and procedures for revenue assurance, including risk assessments and control testing.
  • Monitor compliance with IATA, IFRS, and internal accounting standards
  1. Operational
  • Understands the billing system and ensure its operations are as per industry standard and internal procedures.
  • Ensure all revenues of the organization are identified and collected/billed through the clearing house or invoiced and supported by all necessary documents to ensure prompt settlement.
  • Ensure all the remittance from all the sales points all bases (passenger, cargo and miscellaneous) are received in a timely manner
  • Streamline the government debtors and ensure all debtors requisitions are accompanied by a payment order or cheques before issuance of the tickets
  • Support in the formulation and review of contracts and advise on the viability of the contracts signed in relation to revenue collection activity
  • Advise the airline on the changes that take place in the market in relation with revenue collection activity
  • To give an account of the monthly income in relation to passengers, cargo and miscellaneous receipts.
  • Identify, investigate, and mitigate risks of revenue leakage across ticketing, interline billing, and sales channels.
  • Establish data integrity protocols to validate transactions between PSS, GDS, and ERP systems.
  • Oversee exception reporting, audit trails, and discrepancy resolution processes.
  • Coordinate with internal and external auditors to support periodic reviews and year-end audits.
  • Lead the preparation of audit schedules, working papers, and reconciliations for the areas under supervision.
  • Ensure controls are documented and aligned with enterprise-wide audit readiness frameworks.
  • Deliver monthly and quarterly revenue reports with variance analysis and key insights.
  • Collaborate with the Finance Reporting and Commercial teams to ensure alignment of revenue figures with budgeting and forecasting.
  • Recommend systems or process changes to improve data accuracy, automation, and timeliness.
  • Perform additional responsibilities as assigned by Head of Department.
  1. Management & Leadership
  • Establish the department or teams objectives and priorities to align with and support business objectives.
  • Lead and coach the Revenue Accounting team, ensuring high standards in technical accounting and operational execution.
  • Regularly evaluate the department or teams objectives, plans, procedures and practices, and makes appropriate changes if needed.
  • Plans and evaluates the performance of team; establishes performance requirements and personnel development; monitors performance and assist in improvement and ongoing development
  • Train and develop other employees, to ensure succession planning is in place.
  • Commit to and contribute towards the development of Rwandan National talent, by coaching the Rwandan National developees, preparing them for a career with boundless potential.
  1. Desired Profile: Required education, Experience, and Abilities;
  2. Education and Experience
  • Bachelor’s degree in Accounting, Finance, or related field. Master’s degree or professional certification (e.g., CPA, ACCA) is highly desirable.
  • Minimum 8-10 progressive years in accounting or finance, with at least 3 years in a managerial role.
  • Previous experience in the airline industry or revenue accounting is highly desirable.
  • Prior experience in the aviation industry or a highly regulated, complex sector is advantageous.
  • Proficient in ERP systems and revenue accounting platforms.
  1. Other Desired Competencies & Skills;
  • Strategic thinking and business acumen
  • Analytical mindset with strong attention to detail
  • Risk management and internal control expertise
  • Excellent leadership, coaching, and stakeholder management skills
  • Strong communication and reporting capabilities
  • High Integrity and Professionalism.
  1. How to Apply:
  • An application letter addressed to the Chief HR & Administration Officer;
  • Recent Curriculum Vitae;
  • Copies of Notarised Degree/Diploma certificates
  • Relevant certificates;
  • Copies of academic papers;
  • A photocopy of the Passport/National ID;
  • Three referees

The deadline for submitting application documents (Only PDF Format) is November 05, 2025. Please apply via the link: https://erecruitment.rwandair.com/

CLICK HERE TO READ MORE AND APPLY

Financial Accounting Transformation SME at RwandAir Ltd: (Deadline 5 November 2025)

RwandAir Ltd is the flag carrier airline of Rwanda. It operates domestic and international services to East Africa, Central Africa, West Africa, Southern Africa, Europe and the Middle East from its main base at Kigali International Airport. Our mission is to provide unsurpassed, safe, and reliable services in air transportation, including strategically linking Rwanda with the outside world while ensuring a fair return on investment. As part of the expansion strategy, we are looking for interested, qualified, and competent candidates to fill the following position:

Job Title: Financial Accounting Transformation SME

Reports to: Program Manager – WB Transformation Office

Department: Finance

Contract Type: Fixed Term – 1 Year Renewable

Duty Station: Kigali International Airport (KIA)

The Role:

We are seeking a dynamic Financial Accounting Transformation SME to drive the modernization and optimization of our financial accounting processes. This role is pivotal in ensuring compliance with international standards (IAS/IFRS), delivering accurate and timely financial reporting, and leading transformation initiatives across the airline’s finance function.

As Financial Accounting Transformation SME, you will lead a dynamic portfolio spanning with clear focus on:

  1. Key Duties & Responsibilities:
  2. Transformation Leadership
  • Lead the transformation of financial accounting processes, including automation of routine tasks, digitalization of workflows, and integration of new technologies (ERP, data analytics, real-time reporting).
  • Champion change management initiatives, including training, stakeholder engagement, and adoption of new systems and processes.
  • Standardize and harmonize accounting practices across business units and geographies, ensuring consistency and compliance.
  • Collaborate with IT and system vendors to implement upgrades and automation in revenue accounting and financial reporting.
  1. Financial Reporting & Compliance
  • Oversee preparation of financial statements for the airline and group companies in accordance with IAS/IFRS and GAAP.
  • Ensure proper classification and reconciliation of general ledger (GL) accounts.
  • Implement controls to ensure accurate and complete capture of all revenue streams, including passenger, cargo, and ancillary services.
  1. Operational Excellence
  • Manage month-end closing processes, setting timelines and ensuring accurate completion of closing activities.
  • Maintain and update the chart of accounts, including opening, closing, enabling, and disabling GL codes.
  • Track project costs, ensuring timely capitalization and closure of fixed asset accounts.
  • Develop and monitor KPIs and dashboards to track financial performance and transformation progress.
  1. Stakeholder Engagement
  • Liaise with stakeholders across departments to ensure accurate data capture and reporting.
  • Support teams in identifying correct GL combinations and classifications in financial statements.
  • Prepare periodic reports for senior management, ensuring completeness, timeliness, and accuracy.
  • Facilitate workshops and training sessions to build transformation capabilities within the finance team.
  1. Controls & Audit
  • Lead initiatives to reduce manual processes, improve cash visibility, and enhance risk management.
  • Ensure compliance with internal controls and support external and internal audits.
  • Investigate and resolve variances between systems (e.g., Finance ERP, TRAX) and ensure reconciliations with fixed asset modules.
  • Identify accounting gaps through GL schedule reviews and report findings to relevant teams.
  1. Desired Profile: Required education, Experience, and Abilities;
  2. Education and Experience
  • Professional qualification in Accounting or Finance (e.g., CPA, ACCA, CA).
  • Extensive experience in financial accounting, preferably within the airline or transportation sector.
  • Strong knowledge of IAS/IFRS and GAAP.
  • Proven track record in leading transformation or process improvement initiatives.
  • Experience with ERP systems and financial reporting tools.
  • Excellent stakeholder management and communication skills.
  • Analytical mindset with attention to detail and commitment to accuracy.
  • Experience in implementing automation, data analytics, and digital transformation in finance.
  1. Other Desired Competencies & Skills;
  • Experience with asset management and project accounting.
  • Familiarity with airline-specific accounting systems (e.g., TRAX, ITAT).
  • Ability to manage cross-functional teams and drive change in complex environments.
  1. How to Apply:
  • An application letter addressed to the Chief HR & Administration Officer;
  • Recent Curriculum Vitae;
  • Copies of Notarised Degree/Diploma certificates
  • Relevant certificates;
  • Copies of academic papers;
  • A photocopy of the Passport/National ID;
  • Three referees

The deadline for submitting application documents (Only PDF Format) is November 05, 2025. Please apply via the link: https://erecruitment.rwandair.com/

CLICK HERE TO READ MORE AND APPLY

Quality Manager, Standards and Compliance at RwandAir Ltd: (Deadline 5 November 2025)

RwandAir Ltd is the flag carrier airline of Rwanda. It operates domestic and international services to East Africa, Central Africa, West Africa, Southern Africa, Europe and the Middle East from its main base at Kigali International Airport. Our mission is to provide unsurpassed, safe, and reliable services in air transportation, including strategically linking Rwanda with the outside world while ensuring a fair return on investment. As part of the expansion strategy, we are looking for interested, qualified, and competent candidates to fill the following position:

Job Title: Quality Manager, Standards and Compliance

Department: Compliance & Risk

Location: Kigali International Airport

Job Purpose

Responsible for the development, standardization, and ongoing management of company documents across the airline. The role ensures all company documents reflect the latest industry requirements and trends, are aligned with company branding, and utilize modern technology to streamline processes. This position will collaborate with all airline departments to ensure consistency, accuracy, and compliance in all documentation used across the airline’s operations.

  1. Key Duties and Responsibilities:
  2. Document Standardization and Management:
  • Lead the standardization of all company documents to ensure uniformity, accuracy, and compliance with the latest industry regulations and internal policies
  • Ensure that all operational, technical, and administrative documents are updated regularly to reflect the latest regulatory requirements and industry best practices.
  • Develop and maintain a document control system to track revisions, approvals, and distribution of official company documents.
  • Ensure company documents, including manuals, policies, and procedures, are written in a consistent tone, format, and style in line with the airline’s brand and communication guidelines.
  1. Technology and Process Flow Implementation:
  • Utilize technology tools such as document management systems (DMS), workflow automation, and other digital platforms to improve document control and process efficiency.
  • Create and maintain clear process flows to ensure documents are updated, reviewed, and approved efficiently, minimizing delays in compliance and regulatory submissions.
  • Implement digital solutions to streamline the review, approval, and distribution of critical documents across departments.
  • Provide technical expertise on the use of software tools for document creation, editing, version control, and distribution.
  1. Industry Compliance and Trends:
  • Continuously monitor industry trends, regulatory changes, and new standards affecting the airline industry to ensure company documentation remains current and compliant.
  • Liaise with internal departments to gather input and ensure document updates reflect both operational needs and regulatory requirements.
  • Serve as the point of contact for external audits or reviews that focus on documentation standards, ensuring all materials meet the necessary compliance benchmarks.
  1. Brand Consistency:
  • Ensure all company documentation aligns with the airline’s brand guidelines, maintaining a consistent visual identity and tone of voice across all documents.
  • Collaborate with the Marketing and Communications teams to ensure the brand image is reflected in internal and external documents.
  • Review documents for consistency in branding elements such as logos, fonts, and design layouts, ensuring they meet corporate identity standards.
  1. Training and Support:
  • Develop training programs for employees on document management procedures, including the proper creation, editing, and approval processes.
  • Provide guidance and support to various departments to ensure they understand document standards, control processes, and the importance of compliance.
  • Promote a culture of continuous improvement by encouraging departments to embrace best practices in documentation and process management.
  1. Document Lifecycle Management:
  • Manage the complete lifecycle of documents from creation through review, approval, distribution, and archiving, ensuring all documents are accessible and up to date.
  • Maintain a document archive system to store historical records and ensure retrieval of previous versions for audit or reference purposes.
  • Implement policies for document retention and disposal in line with legal and regulatory requirements.
  1. Desired Profile: Required education, Experience, and Abilities
    1. Education:
  • Bachelor’s degree in Business Administration, Information Management, Quality Management, or a related field.
  • Certification in Document Control Management or similar discipline is an advantage.
  1. Experience:
  • Minimum of 5 years of experience in document control, standardization, or quality management within the aviation industry or related sectors.
  • Proven experience with document management systems and software tools for process automation.
  • Strong understanding of aviation regulations requirements and industry best practices for document control.
  1. Skills:
  • Expertise in document management, revision control, and version tracking.
  • Strong proficiency in document control software and technology platforms.
  • Excellent organizational and project management skills to handle multiple document projects simultaneously.
  • Detail-oriented with a focus on accuracy, compliance, and quality.
  • Strong communication skills for collaboration with different departments and training purposes
  1. Personal Attributes:
  • High attention to detail and commitment to maintaining high standards.
  • Proactive, with the ability to stay ahead of regulatory changes and industry trends.
  • Collaborative and communicative, capable of working across departments to achieve common goals.
  1. Other Requirements:
  • Ability to work in a fast-paced environment and meet tight deadlines for document updates and reviews.
  • Flexibility to work extended hours if necessary, especially during audit periods or regulatory changes.
  1. How to Apply:
  • An application letter addressed to the Chief HR & Administration Officer;
  • Recent Curriculum Vitae;
  • Copies of Notarised Degree/Diploma certificates
  • Relevant certificates;
  • Copies of academic papers;
  • A photocopy of the Passport/National ID;
  • Three referees

The deadline for submitting application documents (Only PDF Format) is November 05, 2025. Please apply via the link: https://erecruitment.rwandair.com/

NB: Applicants who have previously applied for this position are discouraged from reapplying.

CLICK HERE TO READ MORE AND APPLY

 

 

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