6 Job Positions at RwandAir Ltd: (Deadline 5 November
2025)
Manager Accounts Payable at RwandAir Ltd: (Deadline 5
November 2025)
RwandAir Ltd is the flag
carrier airline of Rwanda. It operates domestic and
international services to East Africa, Central Africa, West
Africa, Southern Africa, Europe and the Middle East from its
main base at Kigali International Airport. Our mission is to provide
unsurpassed, safe, and reliable services in air transportation, including
strategically linking Rwanda with the outside world while ensuring a fair
return on investment. As part of the expansion strategy, we are looking for
interested, qualified, and competent candidates to fill the following position:
Job Title: Manager Accounts Payable
Reports to: Head of Financial Planning and Analysis.
Department: Finance
Duty Station: Kigali International Airport (KIA)
The Role:
The Manager Accounts Payable is responsible to lead and
manage the end-to-end Accounts Payable function, ensuring timely and accurate
processing of supplier invoices, employee reimbursements, and contractual
payments. The role ensures compliance with financial policies, optimizes
payment processes, maintains strong vendor relationships, and supports cash
flow management.
AsManager Accounts Payable, you will lead a dynamic
portfolio spanning with clear focus on:
- Key
Duties & Responsibilities:
- Strategic
- Develop,
implement, and enforce robust Accounts Payable (AP) policies and
procedures aligned with financial controls and regulatory requirements.
- Ensure
full compliance with tax laws (e.g., VAT, WHT), airline industry
standards, and audit recommendations.
- Work
closely with Treasury to optimize payment cycles, enhance cash forecasting
accuracy, and manage working capital efficiently.
- Recommend
payment terms improvements to support vendor relations and financial
liquidity.
- Lead
initiatives to streamline the invoice-to-pay process through automation
and ERP enhancements.
- Drive
adoption of electronic invoicing, OCR tools, and supplier self-service
portals where feasible.
- Build
strong relationships with key suppliers by ensuring timely and accurate
payments.
- Manage
the escalation process for high-impact or disputed transactions,
supporting the Procurement and Legal teams where necessary.
- Ensure
the AP process is audit-ready by maintaining full documentation, internal
controls, and reconciliation records.
- Lead
the resolution of audit findings and continuous improvement of controls to
prevent fraud, duplicate payments, or data entry errors.
- Support
Finance Transformation initiatives.
- Operational
- Oversee
preparation of financial statements for the airline and group companies in
accordance with IAS/IFRS and GAAP.
- Oversee
the accurate and timely processing of payable invoices to different cost
and balance sheet lines.
- Develop
and maintain strong relationships with vendors, addressing inquiries and
resolving their issues promptly.
- Ensure
accurate reconciliation of accounts payables and prepare regular reports
for management.
- Assists
with month-end closure tasks including expense accruals.
- Identify
opportunities to streamline accounts payable processes and implement best
practices to enhance efficiency. Ensure adherence to company policies,
accounting standards, and regulatory requirements.
- Assist
with internal and external audits by providing necessary documentation and
explanations.
- Ensure
the internal control procedures are adhered to with reference to the
financial manual
- Prepare
monthly, quarterly, and yearly analysis of accounts payable and maintain
updated creditors aged analysis
- Maintain
updated vendor data base.
- Review
and approve payment run in accordance with due dates and payment terms
(weekly, monthly, urgent).
- Manage
foreign and local currency payments, coordinating with Treasury and FX
teams.
- Oversee
vendor account reconciliations and resolution of discrepancies.
- Oversee
the review and processing of staff expense claims and travel
reimbursements in accordance with the company policy.
- Ensure
that all expense reports are supported by valid receipts and approvals.
- Monitor
compliance with tax withholding obligations (WHT, VAT) and ensure timely
remittance to tax authorities.
- Ensure
supplier tax documentation is up to date and compliant with local
regulations.
- Maintain
accurate supplier master data in ERP systems.
- Collaborate
with Procurement to ensure suppliers are onboarded correctly and flagged
for risk or compliance issues.
- Support
ERP enhancements, user testing, and AP system upgrades.
- Prepare
regular AP aging reports, KPI dashboards, and exception logs.
- Support
monthly close by ensuring all AP accruals and reversals are accurately
captured.
- Provide
input for management reports and cash forecasting.
- Perform
other department duties related to his/her position as directed by the
Head of the Department.
- Management
& Leadership
- Establish
the department or team’s objectives and priorities to align with and
support business objectives.
- Regularly
evaluate the department or team’s objectives, plans, procedures and
practices, and makes appropriate changes if needed.
- Oversee
and supervise employees. Direct daily activities, recruit, train, develop
and discipline to ensure a high standard of service delivery.
- Train
and develop other employees, to ensure succession planning is in place.
- Commit
to and contribute towards the development of Rwandan National talent, by
coaching the Rwandan National developees, preparing them for a career with
boundless potential.
- Desired
Profile: Required education, Experience, and Abilities;
- Education
and Experience
- Bachelor’s
Degree in Accounting, Finance, Commerce or a related field. Master’s
degree is a plus.
- ACA/CPA/ACCA
or equivalent.
- Minimum
8 years relevant experience in Accounts Payable or Financial Accounting,
with at least 3 years in a Managerial role.
- Strong
knowledge of ERP systems (SAP, Oracle, Navision, etc.) and AP automation
tools
- Solid
understanding of procurement-to-pay processes, VAT/WHT regulations, and
airline/aviation-specific supplier arrangements
- Experience
in managing payments in multi-currency environments is highly desirable
- Airline
industry experience.
- Other
Desired Competencies & Skills;
- Financial
control and accuracy
- Vendor
management and negotiation
- Analytical
and problem-solving skills
- Proactive
process improvement mindset
- Leadership
and team development
- Communication
and collaboration across departments
- Good
knowledge of internal finance system.
- Fluent
in English language
- Managerial
skills – Ability to delegate work, set clear direction and manage
workflow. Strong mentoring and coaching skills. Ability to train and
develop subordinate’s skills. Ability to foster teamwork among team
members.
- How
to Apply:
- An
application letter addressed to the Chief HR & Administration Officer;
- Recent
Curriculum Vitae;
- Copies
of Notarised Degree/Diploma certificates
- Relevant
certificates;
- Copies
of academic papers;
- A
photocopy of the Passport/National ID;
- Three
referees
The deadline for submitting application documents (Only PDF
Format) is November 05, 2025. Please apply via the link: https://erecruitment.rwandair.com/
CLICK HERE TO READ MORE AND APPLY
Director Finance Business Partner at RwandAir Ltd:
(Deadline 5 November 2025)
RwandAir Ltd is the flag
carrier airline of Rwanda. It operates domestic and
international services to East Africa, Central Africa, West
Africa, Southern Africa, Europe and the Middle East from its
main base at Kigali International Airport. Our mission is to provide
unsurpassed, safe, and reliable services in air transportation, including
strategically linking Rwanda with the outside world while ensuring a fair
return on investment. As part of the expansion strategy, we are looking for
interested, qualified, and competent candidates to fill the following position:
Are you a financial strategist, an innovative thinker, a
business enabler, and commercially minded? Do you thrive in a fast-paced,
high-growth environment where finance is more than just numbers is about
driving business transformation? If yes, then this is a once in a lifetime
opportunity for you to be pivotal in creating a new Business Finance
function!
Job Title: Director Finance Business Partner
Reports to: Chief Finance Officer
Department: Finance
Duty Station: Kigali International Airport (KIA)
The Role:
The role is responsible for providing the CFO, and the
relevant business stakeholders with the financial information, tools, analysis,
and insights to help them make more informed decisions and drive business
strategy, while challenging their thinking and seeking further financial
improvements. All to be achieved through partnering with Business and Finance,
analyzing financial performance vs. set targets, strategic planning and
supporting in the efficiency of processes and tools. Serve as a strategic partner
to the CFO and leadership team in redefining and transforming the finance
function to achieve operational excellence, sustainable profit and strategic
alignment with organizational goals and objectives.
As a Director, Finance Business Partner, you won’t just be
crunching numbers you’ll be steering financial strategy, guiding commercial
decisions, and shaping the future of our airline. This is a newly created,
high-impact role, perfect for a dynamic finance leader who wants to make a real
difference.
- Key
Duties & Responsibilities:
- Act
as a strategic advisor to the executive team, translating financial
insights into commercial opportunities.
- Develop
and implement financial strategies that support the airline’s
transformation and long-term growth.
- Contribute
to the development of RwandAir goals and objectives as well as the overall
management of the organisation by ensuring optimal allocation of resources
and providing insightful information to the senior management team.
- Formulate
standards to govern financial performance and allocation of financial
resources.
- Responsible
for development of strategic financial plans by providing management with
all information necessary to measure financial performance that will
assist and steer the business toward sustained profitability.
- Collaborate
with the CFO and other key members of senior management on the successful
delivery of financial Initiatives, budgeting, outlining investment
priorities, and formulating relevant policy and procedures.
- Ensure
effective communication and relationship between senior management Finance
and Business. Act as a business partner for business and as a bridge
between business and finance in an open, transparent way.
- Manage,
capture and integrate market intelligence into strategic planning,
ensuring appropriate focus on delivering competitive advantage and
sustainable profit.
- Deliver
monthly / quarterly reporting of KPI’s, cost of investment and potential
financing scenarios, realistic revenue/cost assumptions, manpower impact,
sensitivity analysis, generation of financial metrics including IRR, NPV
and payback analysis and highlighting any risks and opportunities
associated with each project.
- Identify
and drive business transformation initiatives, ensuring financial
sustainability.
- Provide
insights on route profitability, fleet planning, and investment decisions.
- Ensure
robust financial controls, governance, and risk management in a
fast-growing airline.
- Perform
other department duties related to his/her position as directed by the
Head of the Division.
- Desired
Profile: Required education, Experience, and Abilities;
- Education
and Experience
- A
Bachelor’s Degree or Equivalent with Minimum 10+ years of progressive
job-related experience.
- Professional
qualification such as CMA, ACCA, CIMA or equivalent.
- Minimum
of 10 years of experience of which at least 3 years in a management
position.
- Minimum
of 3 years of experience in managing a Finance Business Partnering team.
- Experience
in using data visualisation tools, such as Tableau, Power BI
- Experience
in similar roles or Commercial Finance roles – preferred.
- 3
years of experience in airline Management position.
- Other
Desired Competencies & Skills;
- Strong
developed “soft skills”, high level of integrity, open / transparent, team
player
- Must
have excellent interpersonal skills.
- Customer
centric driven approach
- Excellent
communication and presentation skills are a must, as is the ability to
work effectively across the organization
- Must
have excellent organizational ability to be able to set priorities, handle
multiple tasks
- Experience
working to tight internal reporting timescales and managing
responsibilities/work interruptions, while meeting deadlines
- Strong
analytical skills with the ability to create and develop Financial KPIs,
understand business cycle and their impact on the profit and loss account
- Managerial
skills – Ability to delegate work, set clear direction and manage
workflow. Strong mentoring and coaching skills. Ability to train and
develop subordinate’s skills. Ability to foster teamwork among team
members
- Command
of English language
- How
to Apply:
- An
application letter addressed to the Chief HR & Administration Officer;
- Recent
Curriculum Vitae;
- Copies
of Notarised Degree/Diploma certificates
- Relevant
certificates;
- Copies
of academic papers;
- A
photocopy of the Passport/National ID;
- Three
referees
The deadline for submitting application documents (Only PDF
Format) is November 05, 2025. Please apply via the link: https://erecruitment.rwandair.com/
NB: Applicants who have previously applied for this
position are discouraged from reapplying.
CLICK HERE TO READ MORE AND APPLY
Quality Manager, Flight Operations at RwandAir Ltd:
(Deadline 5 November 2025)
RwandAir Ltd is the flag
carrier airline of Rwanda. It operates domestic and
international services to East Africa, Central Africa, West
Africa, Southern Africa, Europe and the Middle East from its
main base at Kigali International Airport. Our mission is to provide
unsurpassed, safe, and reliable services in air transportation, including
strategically linking Rwanda with the outside world while ensuring a fair
return on investment. As part of the expansion strategy, we are looking for
interested, qualified, and competent candidates to fill the following position:
Job Title: Quality Manager, Flight Operations
Department: Compliance & Risk
Location: Kigali International Airport
Job Purpose
Responsible for overseeing the audit and compliance program
of flight operations. This role involves developing, implementing, and
maintaining a robust quality management system, conducting audits, and ensuring
adherence to regulatory requirements and industry best practices. The Quality
Manager works closely with the head of flight operations standards and
compliance to foster a culture of compliance and continuous improvement.
- Key
Duties and Responsibilities:
- Ensure
that all flight operations activities comply with applicable aviation
regulations, company standards, and industry best practices.
- Monitor
regulatory changes and ensure timely updates to the QMS and operational
procedures in flight operations.
- Plan,
conduct, and oversee audits of the Flight Operations department to assess
compliance with regulatory and company standards.
- Monitor
the implementation of corrective and preventive actions resulting from
audit findings and non-compliance issues.
- Maintain
comprehensive records of all quality assurance activities, audits, and
findings related to flight operations.
- Prepare
reports on quality performance, compliance trends, and any significant
quality issues in flight operations.
- Collaborate
with the Safety Manager to assess the effectiveness of risk controls.
- Develop
and monitor key performance indicators (KPIs) related to quality and
compliance.
- Work
collaboratively with the head of standards and compliance to ensure a
cohesive approach to quality management in flight operations.
- Desired
Profile: Required education, Experience, and Abilities
- Bachelor’s
degree in Aviation Management, Engineering, Quality Management, or
certification in a flight operations-related technical field.
- Minimum
5 years of experience in a flight operations technical field and minimum 2
years in a quality systems role with a strong understanding of aviation
regulations and standards.
- In-depth
knowledge of aviation regulations and industry standards.
- Ability
to lead quality initiatives, collaborate with cross-functional teams, and
lead and manage projects effectively to drive change.
- Excellent
communication and interpersonal skills. Strong verbal and written
communication skills for reporting, audits, and training.
- Detail-oriented
with strong organizational skills. Ensuring compliance with safety
procedures and documentation.
- Problem-solving:
Addressing safety concerns and implementing corrective actions.
- Proficiency
in computers and software applications and tools
- How
to Apply:
- An
application letter addressed to the Chief HR & Administration Officer;
- Recent
Curriculum Vitae;
- Copies
of Notarised Degree/Diploma certificates
- Relevant
certificates;
- Copies
of academic papers;
- A
photocopy of the Passport/National ID;
- Three
referees
The deadline for submitting application documents (Only PDF
Format) is November 05, 2025. Please apply via the link: https://erecruitment.rwandair.com/
NB: Applicants who have previously applied for this
position are discouraged from reapplying.
CLICK HERE TO READ MORE AND APPLY
Senior Manager Revenue Accounting and Assurance at
RwandAir Ltd: (Deadline 5 November 2025)
RwandAir Ltd is the flag
carrier airline of Rwanda. It operates domestic and
international services to East Africa, Central Africa, West
Africa, Southern Africa, Europe and the Middle East from its
main base at Kigali International Airport. Our mission is to provide
unsurpassed, safe, and reliable services in air transportation, including
strategically linking Rwanda with the outside world while ensuring a fair
return on investment. As part of the expansion strategy, we are looking for
interested, qualified, and competent candidates to fill the following position:
Job Title: Senior Manager Revenue Accounting and
Assurance
Reports to: Head of Revenue Management Accounting
Department: Revenue Management Accounting
Duty Station: Kigali International Airport (KIA)
The Role:
The SM Revenue Accounting and Assurance is responsible to
lead and oversee revenue assurance, control, and audit processes across
multiple revenue streams, ensuring the completeness, accuracy, and compliance
of passenger and interline revenues. The role drives best practices in
reconciliation, leakage prevention, and reporting, while optimizing processes
and systems used in revenue accounting. The role also ensures revenue proration
and data input and output is timely and the revenue accounting system is fully
implemented and adapted. The role plays a key operational and advisory function
within the Finance team during a period of organizational transformation.
As SM Revenue Accounting and Assurance, you will lead a
dynamic portfolio spanning with clear focus on:
- Key
Duties & Responsibilities:
- Strategic
- Lead
and coordinate the operational delivery of revenue accounting activities
across Passenger, Interline, and Sales reconciliation units.
- Define
and enforce control frameworks to ensure timely and accurate recognition
of all revenues.
- Develop
and implement policies and procedures for revenue assurance, including
risk assessments and control testing.
- Monitor
compliance with IATA, IFRS, and internal accounting standards
- Operational
- Understands
the billing system and ensure its operations are as per industry standard
and internal procedures.
- Ensure
all revenues of the organization are identified and collected/billed
through the clearing house or invoiced and supported by all necessary
documents to ensure prompt settlement.
- Ensure
all the remittance from all the sales points all bases (passenger, cargo
and miscellaneous) are received in a timely manner
- Streamline
the government debtors and ensure all debtors requisitions are accompanied
by a payment order or cheques before issuance of the tickets
- Support
in the formulation and review of contracts and advise on the viability of
the contracts signed in relation to revenue collection activity
- Advise
the airline on the changes that take place in the market in relation with
revenue collection activity
- To
give an account of the monthly income in relation to passengers, cargo and
miscellaneous receipts.
- Identify,
investigate, and mitigate risks of revenue leakage across ticketing,
interline billing, and sales channels.
- Establish
data integrity protocols to validate transactions between PSS, GDS, and
ERP systems.
- Oversee
exception reporting, audit trails, and discrepancy resolution processes.
- Coordinate
with internal and external auditors to support periodic reviews and
year-end audits.
- Lead
the preparation of audit schedules, working papers, and reconciliations
for the areas under supervision.
- Ensure
controls are documented and aligned with enterprise-wide audit readiness
frameworks.
- Deliver
monthly and quarterly revenue reports with variance analysis and key
insights.
- Collaborate
with the Finance Reporting and Commercial teams to ensure alignment of
revenue figures with budgeting and forecasting.
- Recommend
systems or process changes to improve data accuracy, automation, and
timeliness.
- Perform
additional responsibilities as assigned by Head of Department.
- Management
& Leadership
- Establish
the department or teams objectives and priorities to align with and
support business objectives.
- Lead
and coach the Revenue Accounting team, ensuring high standards in
technical accounting and operational execution.
- Regularly
evaluate the department or teams objectives, plans, procedures and
practices, and makes appropriate changes if needed.
- Plans
and evaluates the performance of team; establishes performance
requirements and personnel development; monitors performance and assist in
improvement and ongoing development
- Train
and develop other employees, to ensure succession planning is in place.
- Commit
to and contribute towards the development of Rwandan National talent, by
coaching the Rwandan National developees, preparing them for a career with
boundless potential.
- Desired
Profile: Required education, Experience, and Abilities;
- Education
and Experience
- Bachelor’s
degree in Accounting, Finance, or related field. Master’s degree or
professional certification (e.g., CPA, ACCA) is highly desirable.
- Minimum
8-10 progressive years in accounting or finance, with at least 3 years in
a managerial role.
- Previous
experience in the airline industry or revenue accounting is highly
desirable.
- Prior
experience in the aviation industry or a highly regulated, complex sector
is advantageous.
- Proficient
in ERP systems and revenue accounting platforms.
- Other
Desired Competencies & Skills;
- Strategic
thinking and business acumen
- Analytical
mindset with strong attention to detail
- Risk
management and internal control expertise
- Excellent
leadership, coaching, and stakeholder management skills
- Strong
communication and reporting capabilities
- High
Integrity and Professionalism.
- How
to Apply:
- An
application letter addressed to the Chief HR & Administration Officer;
- Recent
Curriculum Vitae;
- Copies
of Notarised Degree/Diploma certificates
- Relevant
certificates;
- Copies
of academic papers;
- A
photocopy of the Passport/National ID;
- Three
referees
The deadline for submitting application documents (Only PDF
Format) is November 05, 2025. Please apply via the link: https://erecruitment.rwandair.com/
CLICK HERE TO READ MORE AND APPLY
Financial Accounting Transformation SME at RwandAir Ltd:
(Deadline 5 November 2025)
RwandAir Ltd is the flag
carrier airline of Rwanda. It operates domestic and
international services to East Africa, Central Africa, West
Africa, Southern Africa, Europe and the Middle East from its
main base at Kigali International Airport. Our mission is to provide
unsurpassed, safe, and reliable services in air transportation, including
strategically linking Rwanda with the outside world while ensuring a fair
return on investment. As part of the expansion strategy, we are looking for
interested, qualified, and competent candidates to fill the following position:
Job Title: Financial Accounting Transformation SME
Reports to: Program Manager – WB Transformation
Office
Department: Finance
Contract Type: Fixed Term – 1 Year Renewable
Duty Station: Kigali International Airport (KIA)
The Role:
We are seeking a dynamic Financial Accounting Transformation
SME to drive the modernization and optimization of our financial accounting
processes. This role is pivotal in ensuring compliance with international
standards (IAS/IFRS), delivering accurate and timely financial reporting, and
leading transformation initiatives across the airline’s finance function.
As Financial Accounting Transformation SME, you will lead a
dynamic portfolio spanning with clear focus on:
- Key
Duties & Responsibilities:
- Transformation
Leadership
- Lead
the transformation of financial accounting processes, including automation
of routine tasks, digitalization of workflows, and integration of new
technologies (ERP, data analytics, real-time reporting).
- Champion
change management initiatives, including training, stakeholder engagement,
and adoption of new systems and processes.
- Standardize
and harmonize accounting practices across business units and geographies,
ensuring consistency and compliance.
- Collaborate
with IT and system vendors to implement upgrades and automation in revenue
accounting and financial reporting.
- Financial
Reporting & Compliance
- Oversee
preparation of financial statements for the airline and group companies in
accordance with IAS/IFRS and GAAP.
- Ensure
proper classification and reconciliation of general ledger (GL) accounts.
- Implement
controls to ensure accurate and complete capture of all revenue streams,
including passenger, cargo, and ancillary services.
- Operational
Excellence
- Manage
month-end closing processes, setting timelines and ensuring accurate
completion of closing activities.
- Maintain
and update the chart of accounts, including opening, closing, enabling,
and disabling GL codes.
- Track
project costs, ensuring timely capitalization and closure of fixed asset
accounts.
- Develop
and monitor KPIs and dashboards to track financial performance and
transformation progress.
- Stakeholder
Engagement
- Liaise
with stakeholders across departments to ensure accurate data capture and
reporting.
- Support
teams in identifying correct GL combinations and classifications in
financial statements.
- Prepare
periodic reports for senior management, ensuring completeness, timeliness,
and accuracy.
- Facilitate
workshops and training sessions to build transformation capabilities
within the finance team.
- Controls
& Audit
- Lead
initiatives to reduce manual processes, improve cash visibility, and
enhance risk management.
- Ensure
compliance with internal controls and support external and internal
audits.
- Investigate
and resolve variances between systems (e.g., Finance ERP, TRAX) and ensure
reconciliations with fixed asset modules.
- Identify
accounting gaps through GL schedule reviews and report findings to
relevant teams.
- Desired
Profile: Required education, Experience, and Abilities;
- Education
and Experience
- Professional
qualification in Accounting or Finance (e.g., CPA, ACCA, CA).
- Extensive
experience in financial accounting, preferably within the airline or
transportation sector.
- Strong
knowledge of IAS/IFRS and GAAP.
- Proven
track record in leading transformation or process improvement initiatives.
- Experience
with ERP systems and financial reporting tools.
- Excellent
stakeholder management and communication skills.
- Analytical
mindset with attention to detail and commitment to accuracy.
- Experience
in implementing automation, data analytics, and digital transformation in
finance.
- Other
Desired Competencies & Skills;
- Experience
with asset management and project accounting.
- Familiarity
with airline-specific accounting systems (e.g., TRAX, ITAT).
- Ability
to manage cross-functional teams and drive change in complex environments.
- How
to Apply:
- An
application letter addressed to the Chief HR & Administration Officer;
- Recent
Curriculum Vitae;
- Copies
of Notarised Degree/Diploma certificates
- Relevant
certificates;
- Copies
of academic papers;
- A
photocopy of the Passport/National ID;
- Three
referees
The deadline for submitting application documents (Only PDF
Format) is November 05, 2025. Please apply via the link: https://erecruitment.rwandair.com/
CLICK HERE TO READ MORE AND APPLY
Quality Manager, Standards and Compliance at RwandAir
Ltd: (Deadline 5 November 2025)
RwandAir Ltd is the flag
carrier airline of Rwanda. It operates domestic and
international services to East Africa, Central Africa, West
Africa, Southern Africa, Europe and the Middle East from its
main base at Kigali International Airport. Our mission is to provide
unsurpassed, safe, and reliable services in air transportation, including
strategically linking Rwanda with the outside world while ensuring a fair
return on investment. As part of the expansion strategy, we are looking for
interested, qualified, and competent candidates to fill the following position:
Job Title: Quality Manager, Standards and Compliance
Department: Compliance & Risk
Location: Kigali International Airport
Job Purpose
Responsible for the development, standardization, and
ongoing management of company documents across the airline. The role ensures
all company documents reflect the latest industry requirements and trends, are
aligned with company branding, and utilize modern technology to streamline
processes. This position will collaborate with all airline departments to
ensure consistency, accuracy, and compliance in all documentation used across
the airline’s operations.
- Key
Duties and Responsibilities:
- Document
Standardization and Management:
- Lead
the standardization of all company documents to ensure uniformity,
accuracy, and compliance with the latest industry regulations and internal
policies
- Ensure
that all operational, technical, and administrative documents are updated
regularly to reflect the latest regulatory requirements and industry best
practices.
- Develop
and maintain a document control system to track revisions, approvals, and
distribution of official company documents.
- Ensure
company documents, including manuals, policies, and procedures, are
written in a consistent tone, format, and style in line with the airline’s
brand and communication guidelines.
- Technology
and Process Flow Implementation:
- Utilize
technology tools such as document management systems (DMS), workflow
automation, and other digital platforms to improve document control and
process efficiency.
- Create
and maintain clear process flows to ensure documents are updated,
reviewed, and approved efficiently, minimizing delays in compliance and
regulatory submissions.
- Implement
digital solutions to streamline the review, approval, and distribution of
critical documents across departments.
- Provide
technical expertise on the use of software tools for document creation,
editing, version control, and distribution.
- Industry
Compliance and Trends:
- Continuously
monitor industry trends, regulatory changes, and new standards affecting
the airline industry to ensure company documentation remains current and
compliant.
- Liaise
with internal departments to gather input and ensure document updates
reflect both operational needs and regulatory requirements.
- Serve
as the point of contact for external audits or reviews that focus on
documentation standards, ensuring all materials meet the necessary
compliance benchmarks.
- Brand
Consistency:
- Ensure
all company documentation aligns with the airline’s brand guidelines,
maintaining a consistent visual identity and tone of voice across all
documents.
- Collaborate
with the Marketing and Communications teams to ensure the brand image is
reflected in internal and external documents.
- Review
documents for consistency in branding elements such as logos, fonts, and
design layouts, ensuring they meet corporate identity standards.
- Training
and Support:
- Develop
training programs for employees on document management procedures,
including the proper creation, editing, and approval processes.
- Provide
guidance and support to various departments to ensure they understand
document standards, control processes, and the importance of compliance.
- Promote
a culture of continuous improvement by encouraging departments to embrace
best practices in documentation and process management.
- Document
Lifecycle Management:
- Manage
the complete lifecycle of documents from creation through review,
approval, distribution, and archiving, ensuring all documents are
accessible and up to date.
- Maintain
a document archive system to store historical records and ensure retrieval
of previous versions for audit or reference purposes.
- Implement
policies for document retention and disposal in line with legal and
regulatory requirements.
- Desired
Profile: Required education, Experience, and Abilities
- Education:
- Bachelor’s
degree in Business Administration, Information Management, Quality
Management, or a related field.
- Certification
in Document Control Management or similar discipline is an advantage.
- Experience:
- Minimum
of 5 years of experience in document control, standardization, or quality
management within the aviation industry or related sectors.
- Proven
experience with document management systems and software tools for process
automation.
- Strong
understanding of aviation regulations requirements and industry best
practices for document control.
- Skills:
- Expertise
in document management, revision control, and version tracking.
- Strong
proficiency in document control software and technology platforms.
- Excellent
organizational and project management skills to handle multiple document
projects simultaneously.
- Detail-oriented
with a focus on accuracy, compliance, and quality.
- Strong
communication skills for collaboration with different departments and
training purposes
- Personal
Attributes:
- High
attention to detail and commitment to maintaining high standards.
- Proactive,
with the ability to stay ahead of regulatory changes and industry trends.
- Collaborative
and communicative, capable of working across departments to achieve common
goals.
- Other
Requirements:
- Ability
to work in a fast-paced environment and meet tight deadlines for document
updates and reviews.
- Flexibility
to work extended hours if necessary, especially during audit periods or
regulatory changes.
- How
to Apply:
- An
application letter addressed to the Chief HR & Administration Officer;
- Recent
Curriculum Vitae;
- Copies
of Notarised Degree/Diploma certificates
- Relevant
certificates;
- Copies
of academic papers;
- A
photocopy of the Passport/National ID;
- Three
referees
The deadline for submitting application documents (Only
PDF Format) is November 05, 2025. Please apply via the
link: https://erecruitment.rwandair.com/
NB: Applicants who have previously applied for this
position are discouraged from reapplying.
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