A donor-funded project in Rwanda is seeking
a qualified procurement professional to support procurement planning,
tendering, contract administration, and reporting. The successful candidate
will help ensure that procurement activities are conducted transparently,
efficiently, and in accordance with applicable procurement regulations and
donor requirements.
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Important: The
recruiting organization, official job title, application deadline, and
application link were not included in the information provided. Applicants
should confirm these details from the official vacancy announcement before
applying.
Key Responsibilities
The Procurement Specialist will perform the
following duties:
- Prepare and coordinate procurement plans for project
activities.
- Develop bidding documents and requests for proposals in
accordance with Rwanda Public Procurement Authority (RPPA) requirements or
World Bank procurement procedures, as applicable.
- Support procurement activities for implementing agencies,
including REMA, RWB, Meteo, RDB, RFA, and RHA, under the relevant project
arrangements.
- Prepare and manage bid securities, performance securities, and
other required procurement documentation.
- Conduct shopping procedures, shortlisting, and prequalification
processes where applicable.
- Prepare procurement notices and expressions of interest.
- Use the World Bank’s Systematic Tracking of Exchanges in
Procurement (STEP) where required.
- Ensure compliance with applicable procurement rules and donor
procedures.
- Coordinate Tender Evaluation Committee activities and prepare
meeting minutes.
- Follow up on no-objection letters and other required approvals.
- Prepare, finalize, and distribute contracts to relevant
parties.
- Prepare procurement reports and update procurement progress
records.
- Develop annual procurement plans, including estimated costs,
procurement methods, and implementation timelines.
- Monitor procurement packages and provide updates on their
progress.
- Prepare terms of reference, technical specifications, and other
procurement documents.
- Support contract negotiations where required.
- Review reports submitted by suppliers and consultants and
recommend payments when contract requirements have been met.
- Maintain a database of supplier and consultant performance.
- Organize procurement records and maintain a clear audit trail
for verification and audit purposes.
Required Qualifications
Applicants must hold one of the following
qualifications, together with at least seven years of relevant professional
experience:
- Master’s Degree in Law
- Master’s Degree in Economics
- Master’s Degree in Accounting
- Master’s Degree in Procurement
- Master’s Degree in Supply Chain Management
- Master’s Degree in Finance
- Master’s Degree in Agricultural Economics
- Master’s Degree in Commerce
Applicants should verify the official
vacancy notice for any additional qualification or eligibility requirements.
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Required Skills and Competencies
The ideal candidate should demonstrate the
ability to:
- Deliver high-quality work under pressure and meet procurement
deadlines.
- Apply strategic thinking, innovative approaches, and effective
problem-solving skills.
- Train and support procurement practitioners in relevant
procedures.
- Communicate effectively and maintain productive relationships
with stakeholders, including local leaders.
- Collect, manage, and verify procurement data to ensure its
accuracy and quality.
- Support procurement activities in complex donor-funded
projects.
- Help ensure the timely delivery of goods and completion of
works.
- Coordinate planning meetings and supervise relevant stakeholder
engagements.
- Apply procurement and supply chain management principles in
day-to-day work.
Mandatory professional membership: Membership in an association of procurement professionals in Rwanda
is required, according to the information provided.
Additional Experience and Training
The following are important requirements or
advantages:
- Experience working with World Bank-funded or other donor-funded
projects is an advantage.
- At least two training certificates covering World Bank
procurement guidelines, procurement and supply chain management, or
donor-funded procurement are required.
- Familiarity with the STEP procurement system is expected.
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