Administrative Assistant of Managing Director at UMUCYO
SACCO RWAMAGANA: (Deadline 10-08-2026)
VACANCY ANNOUNCEMENT
Background
UMUCYO SACCO RWAMAGANA is a District Savings and
Credit Cooperative (D-SACCO) established through the consolidation of the
fourteen (14) Umurenge Savings and Credit Cooperatives (U-SACCOs) operating
within Rwamagana District, in line with the Government of Rwanda's SACCO
Consolidation Framework and under the regulatory supervision of the National
Bank of Rwanda (BNR). The institution is committed to providing accessible,
reliable, and innovative financial services that promote financial inclusion
and improve the socio-economic well-being of its members.
To strengthen its team and support the achievement of its
strategic objectives, UMUCYO SACCO RWAMAGANA invites
applications from qualified, competent, committed, proactive, and
self-motivated individuals to fill the following position.
ADMINISTRATIVE ASSISTANT OF MANAGING DIRECTOR
Position name: Administrative Assistant
Reporting to: Managing Director.
Number of positions:1
Job summary
The Administrative Assistant provides
comprehensive administrative and secretarial support to the Managing Director
to ensure the efficient and effective operation of the Executive Office. The
position coordinates meetings, appointments, correspondence, and official
communications, maintains records and documentation, prepares reports, and
serves as a liaison between the Managing Director, departments, branches,
external stakeholders, and other partners. The role ensures confidentiality,
facilitates smooth administrative processes, and contributes to the achievement
of UMUCYO SACCO RWAMAGANA's strategic and operational objectives through
effective office management and professional administrative support.
Responsibilities & tasks
- To
work diligently on the assigned work on time and to produce results;
- To
comply with the instructions of the employer or his/her representative;
- To
comply with the laws, regulations and decisions of the Cooperative;
- To
take good care of and manage the equipment assigned to him/her in his/her
work;
- To be
at work and to respect working days and hours;
- To
maintain confidentiality of work;
- To
provide basic identification documents before starting work;
- To
follow the principles and rules governing the conduct of the Cooperative's
business activities;
- Liaise
the MD’s office with different department, branches and external partners;
- Provides
administrative support to the Managing Director ensure efficient
operation;
- Arranges
meetings and appointments for Managing Director and organizing his/her
schedule;
- Carries
out administrative duties such as filing, typing, copying, binding,
scanning etc;
Assists in the preparation of regularly scheduled reports;
- Archives
reports and administrative documents (business plan etc.);
- Conducts
research and prepares presentation on the market, ...SACCO positioning,
competition etc;
- Prepares
and monitors invoices;
- Prepares
documents for meetings and takes accurate minutes of meetings;
- Develops
and updates administrative systems to make them more efficient;
- Exhibits
polite and professional communication via phone, e-mail, and mail;
- Perform
any other tasks requested by Managing Director
Required Skills
- Strong
cash handling and numerical accuracy skills
- Excellent
customer service and interpersonal skills
- High
level of integrity, honesty, and confidentiality
- Attention
to detail and ability to detect errors or irregularities
- Good
communication skills (verbal and written)
- Ability
to work under pressure and meet deadlines
- Basic
computer skills, especially in MS Excel and core banking systems
- Teamwork
and willingness to support other branches when assigned
Qualification Criteria / Job Requirements
- Bachelor’s
degree in Business Administration, Economics, public affairs or any other
related field
- At
least three (3) years of administrative assistant experience.
- Excellent
organization and time management skills and ability to multi-task and
prioritize work.
- Very
strong written and verbal communication skills.
- Attention
to detail and problem-solving skills.
- Fluency
in spoken and written English. Knowledge of French is added advantage.
Advanced knowledge of MS Office including: Microsoft Word,
Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat.
How to apply
The vacancies are open from 21st July to 10th August 2026.
The interested candidates should submit their application documents (all
in one PDF Document) via email recruitment.umucyosacco@gmail.com ,
not later than 10th August 2026 (05:00 pm).
Application Documents required:
- Application
letter (Addressed to the Chairperson of the Board of Directors),
- Resume
or CV,
- Academic
certificates
- National
ID copy
Done at Rwamagana, on 21st July 2026
USANASE Jolie
President of the BoD
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