REB Requirements for Head Teachers,
Deputy Head Teachers, and Support Staff to Apply for Internal and External
Permutations (2026–2027)
Following the official rollout of the
transfer and permutation window for the 2026–2027 academic year, the Rwanda
Basic Education Board (REB) has outlined distinct requirements for school
leadership and administrative support staff. Governed by Prime Minister's Order
No. 033/03 of 12/11/2024, the process for leaders and support staff is fully
digitized through the Teacher Management Information System (TMIS).
If you are a Head Teacher, Deputy Head
Teacher (including Directors of Studies/DOS and Directors of Discipline/DOD
where applicable), Bursar, or Accountant-Secretary, here is your definitive
guide to the timeline, requirements, and additional documentation needed.
The 2026 Transfer & Permutation
Timeline
Applications must be submitted strictly
during the designated windows for your phase:
- Internal Phase (Within the same District): June 22nd to June 29th, 2026.
- External Phase (Between different Districts): July 6th to July 12th, 2026.
Note:
Leaders or support staff whose internal applications are unsuccessful are
permitted to re-apply during the external window.
Core Eligibility Criteria for School
Leaders & Support Staff
To qualify for a permutation (workplace
exchange) or transfer, you must satisfy these core REB guidelines:
- System Readiness: Your employee
profile must be completely updated in TMIS, with your current residential
address and all required credentials uploaded.
- Performance Benchmarks: You must
have achieved a performance evaluation score of at least 70% for
the 2024–2025 academic year.
- Tenure Requirement: You must have
completed at least three (3) years of service, including your probationary
period.
- Previous Transfers: If you have
previously been transferred or exchanged via permutation, you are only
eligible to apply again after completing three (3) years at your current
station.
- Permutation Matching: For direct
workplace exchanges (permutations), both applicants must possess the exact
same academic qualification level and specialization.
Specific Requirements by Role
In addition to general eligibility, REB
mandates specific clearances depending on your administrative position:
1. Head Teachers and Deputy Head
Teachers
- District Recommendation: You must
obtain an official recommendation letter from the district in which you
are currently serving.
- Comprehensive Evaluation: You must
have successfully undergone the Comprehensive Evaluation for School
Leaders conducted jointly by the Ministry of Education (MINEDUC) and
the Districts.
2. Support Staff (Bursars and
Accountant-Secretaries - A2)
- District Clearance: All A2-level
Bursars and Accountant-Secretaries applying for transfer or permutation
must obtain and upload a formal recommendation letter from their current
district of service.
Required Documentation Guide
All applicants must upload clear, scanned
copies of the following standard documents to TMIS:
- Definitive Appointment Letter: A
copy of your official, permanent appointment letter.
- Academic Credentials: A copy of
your academic certificate or degree.
- Signed Performance Evaluation: The
official performance evaluation report for the 2024–2025 academic year,
featuring the first and last pages duly signed by the competent authority.
Additional Recommendations for
Government-Aided Schools
If you are a Head Teacher or Deputy Head
Teacher in a government-aided school, you must submit additional clearances
depending on your move:
- Moving Between Government-Aided Schools: You need two recommendation letters—one from the
education official representing your current School Owner/Church (at the
diocese, region, or field level) and another from the receiving School
Owner/Church.
- Moving from a Public School to a Government-Aided School: You must submit a recommendation letter from your current
District of Work alongside a recommendation letter from the official in
charge of education from the receiving School Owner/Church.
- Permutations in Government-Aided Schools: Must include recommendations from the District of work and the
official in charge of education from the receiving School Owner/Church.
How to Submit Your Application
- Log in to the TMIS portal via https://tmis.reb.rw.
- Identify validated vacant posts in the system. You may choose one
(1) district of application and up to three (3) schools within
that district.
- Upload all mandatory certificates and specific recommendation
letters, then submit.
Reminder: All results and any subsequent
appeals will be processed strictly online through TMIS. REB will not accept or
process any physical, in-person appeal requests at its offices.
READ MORE: Public Announcement on the Transfer/Permutation of employees in general basic education institutions. For more details on the requirements/criteria, please visit REB website or use the link below:"
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