Description
JOB ADVERTISMENT FOR NAEB VACANT POSITION FOR RECRUITMENT
The National Agricultural Export Development Board (NAEB)
would like to recruit self-motivated and qualified candidates to fill the
following positions.
POSITION: FINANCIAL MANAGEMENT SPECIALIST (1)
Job Profile Job Description Key
Competences Master’s degree in Finance, Accounting with a Minimum two
(2) years relevant working experiences in the institutions related to the
public/private sector. Intermediate level of Certified Public Accountant (CPA)
or partial professional level of ACCA required, or
Bachelors’ degree in Finance, Accounting with five (5) years working
experience. Intermediate level of Certified Public Accountant (CPA) or partial
professional level of ACCA required.Full professional qualification of CPA or
ACCA with two (2) years working experience.
Under the overall guidance and supervision of the Chief
Finance Officer, the Financial Management Specialist will perform the following
duties:
- Support
the project’s teams in preparing annual work plans for projects under
SPIU. Prepare SPIU project’s annual cash plan on the basis of each project
work plan.
- In
accordance with Government of Rwanda budgeting rules and regulations, as
well as donor requirements, prepare annual budget estimates and revise
budget estimates based on work plan/cash plan. Submit the budget estimates
to donor and to NAEB Planning division for inclusion in NAEB annual action
plan of the relevant year and follow-up for the release of approved
budget.
- Upload
annual budget in IFMIS and prepare monthly monitoring reports comparing
actual expenditure against the budget. Highlight weak performing areas for
attention of NAEB management and Project manager.
- Prepare
annual and quarterly disbursement forecasts and reports for all components
of the project in line with project’s procurement plan and Work Plan/Cash
Plan.
- Prepare
cash forecasts on quarterly basis in coordination with the project teams
for submission to the donor for advance and replenishment of advance, once
allowed.
- Prepare
and process withdrawal application in accordance with the donor’s
disbursement guidelines.
- Track
funds and follow up with the Ministry of Finance, the National Bank of
Rwanda and each project donors to ensure timely credit of funds into the
project’s assignment account.
- Ensure
compliance with internal rules and regulations (Operations Manual, SOPs
and the donor's fiduciary guidelines etc.) and government rules and
procedures while processing payments;
- Analyze,
plan, design, implement, and monitor a system to augment internal controls
in line with best practices in the process of payment and expenditure
management;
- Apply
pre-audit checks on all payments before payment from the assignment
accounts including budget availability, approval by competent authority
and compliance with applicable financial rules & regulations;
- Ensure
that consultation and approval are obtained from the project donor for
every payment that require it before processing any payment;
- Ensure
that only eligible payments are forwarded for NAEB payment approval and
drawing funds from the assignment account.
- Manage
financial aspects of the contracts under implementation, including payment
terms, purchase orders and variation orders;
- Record
all transactions timely and accurately in the books of accounts (both in
Rwandan Francs and US$) and ensure that no expenditure remain unaccounted;
- Maintain
accounts on cash basis as per government accounting procedure;
- Oversee
the process of entering transaction level data in IFMIS and generating
vouchers from the system.
- Ensure
up-to-date maintenance of adequate registers, books of accounts and
records in appropriate order and format to meet the government and donors’
requirements and to facilitate classification and analyzing the financial
information for monitoring the project progress;
- Prepare
supplementary record which provides timely and up-to- contracted suppliers
and service providers.
- Prepare
monthly bank reconciliation statements of assigned account both in Rwandan
francs and US$;
- Reconcile
the expenditure on government prescribed format with the office of
Accountant General on regular basis;
- Be the
payroll manager and process monthly payroll of project employees. Ensure
proper payroll controls are applied and the payments are made directly in
the Bank accounts;
- Prepare
and process monthly payroll and submit to NAEB finance office for approval
prior to making any payment under salaries;
- Ensure
that the fixed assets records are maintained for the project identifying
location and user of each asset and arrange for the annual and periodical
inventory of the assets and updating of the records;
- Ensure
safe custody of all financial records for review by donor’s supervision
Missions, third party monitoring agents; and external & internal
auditors;
- Financial
Reporting
- Prepare
quarterly financial summaries and submit to the CFO office and the donors
in time for review and approval;
- Prepare
annual financial statements as required and submit to the auditors as
required following the close of the financial year;
- Prepare
periodic financial reports specified under the financial management rules
and regulations or as recommended by project donor
- Ensure
that all government financial reporting requirements are complied with
Audit;
- Make
arrangements for timely initiation and completion audit of projects and
ensure that reports produced is in compliance with audit requirements of
the Government and the donor requirements;
- Ensure
that the project is adequately reflected in audit plan of internal
auditors and that internal audit is periodically conducted in accordance
with the internal audit plan;
- Co-operating
with donor’s, Government and other partners to improve project financial
management, particularly in terms of following up the action points agreed
in the project legal documents, during the donor supervision missions,
Aide Memoires and the recommendations of external auditors and internal
auditors;
- Prepare
and Monitor the receivables aging report for NAEB and proceed with debt
recovery.
- Proven
organizational and inter-personal skills, and ability to work in a
multi-cultural team environment
- Ability
to work under pressure and according to tight deadlines
- Excellent
planning and management skills
- Excellent
communication (written and oral), reporting and presentation skills
- Proficiency
in spoken and written both Kinyarwanda and English, knowledge of French is
an added advantage
HOW TO APPLY
The Job Title should be the subject of the email. The
motivation letter of interested candidates accompanied by detailed CV with at
least three referees, Photocopy of degree, certificates of related job
requirements, professional/work service certificates (where required) and
national identity card with all the application file in a one single PDF
document.
The application files should be submitted to NAEB
E-mail: recruitment@naeb.gov.rw and
copy to callixte.habimana@naeb.gov.rw not
later than Wednesday 01st July 2026 at 5:00 PM. Late
and/or Incomplete applications will not be considered.
Gabriel MPEZAMIHIGO
Chief Finance Officer - NAEB
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