Management Assistant atEmbassy of the Kingdom of the Netherlands Kigali: (Deadline 05-08-2026)
Exciting Job Opportunity: Management Assistant
Embassy of the Kingdom of the Netherlands in Kigali
Full-time position – 40 hours per week
Recruitment managed by Sandberg Ltd
The Embassy of the Kingdom of the Netherlands in Kigali is
looking for an organised, proactive and service-oriented Management Assistant
to support the Ambassador, management team and other Embassy colleagues.
This is an exciting opportunity for a motivated professional
who enjoys a varied role and is ready to provide support wherever needed. The
position combines administrative support, office coordination, communication,
travel arrangements, meetings, events and other day-to-day Embassy activities.
The Embassy is looking for a hands-on person who takes
initiative, follows tasks through and enjoys finding practical solutions in a
professional and international working environment.
Main Responsibilities
The Management Assistant will:
- Provide
administrative and practical support to the Ambassador, management team
and Embassy colleagues;
- Manage
calendars, appointments, meetings, correspondence and incoming requests;
- Monitor
deadlines, priorities and follow-up actions;
- Draft
emails, letters, meeting minutes, reports and other documents;
- Welcome
visitors in a professional and service-minded manner;
- Support
Embassy events, meetings and receptions, including practical and
logistical arrangements;
- Coordinate
travel, transport, schedules, invitations and appointments;
- Maintain
organised digital and physical filing systems;
- Support
internal communication and coordination;
- Handle
confidential information with discretion;
- Assist
with other administrative, organisational and practical tasks as required.
Candidate Profile
The ideal candidate:
- Is
proactive, hands-on and willing to support with different types of tasks;
- Is
well organised and able to manage several responsibilities at the same
time;
- Has
strong written and verbal communication skills;
- Pays
close attention to detail;
- Takes
responsibility and follows tasks through to completion;
- Can
identify priorities and work independently;
- Has a
strong service-oriented and client-focused mindset;
- Is confident
and professional when interacting with colleagues, visitors and external
partners;
- Has a
positive attitude and shows team spirit;
- Is
comfortable working in an international and multicultural setting;
- Demonstrates
professionalism, integrity and discretion.
The position is open to qualified candidates regardless of
gender. Candidates from different professional backgrounds are encouraged to
apply.
Education and Experience
Applicants should have:
- A
diploma, degree or relevant professional qualification in office
administration, business administration, secretarial studies, executive
assistance, communication or a related field;
- At
least 4 years of relevant professional experience in administration,
office support, personal assistance, event coordination, customer service
or a similar role;
- Experience
supporting meetings, travel, events or logistical arrangements;
- Previous
experience in an international, diplomatic, development or corporate
environment is an advantage, but not required.
Language Requirements
Applicants must have an excellent command of written and
spoken:
- English;
- Kinyarwanda;
- French.
Digital and Administrative Skills
Applicants should demonstrate:
- Good
knowledge of Microsoft Word, Excel, PowerPoint and Outlook;
- Strong
email, calendar and document-management skills;
- The
ability to prepare clear and professionally presented documents;
- Strong
attention to accuracy, formatting and detail;
- The
ability to handle confidential information appropriately.
Employment Conditions
- Location: Embassy
of the Kingdom of the Netherlands in Kigali;
- Working
hours: 40 hours per week;
- Contract: One-year
contract, with the possibility of extension;
- Starting
date: By agreement;
- Salary: In
accordance with the Embassy’s applicable salary scale and the successful
candidate’s qualifications and experience.
How to Apply
Interested candidates should submit:
- A
cover letter explaining their motivation and suitability for the position;
- A
curriculum vitae;
- The
names and contact details of 2–3 professional references.
Please do not submit diplomas or academic transcripts at
this stage.
Applications must be submitted by email to Sandberg Ltd, an
international recruitment company based in Rwanda and the recruitment partner
of the Embassy of the Kingdom of the Netherlands.
Kigali Job Board
Email: application@sandberg-ltd.com
Email subject: Management Assistant – Embassy of the Kingdom of the
Netherlands, Kigali
Application deadline: 02 August 2026
Shortlisted candidates are expected to be contacted
before 15 August 2026. Only shortlisted candidates will be
contacted.
The Embassy and Sandberg Ltd are committed to a fair,
professional and confidential recruitment process. Personal data submitted as
part of the application will be used solely for recruitment purposes and
handled in accordance with applicable data-protection requirements.
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