Deputy Academic Registrar at Kepler College: Deadline
15-08-2026
Job Title: Deputy Academic Registrar
Location: Kepler College, Kigali
Reports To: Director of Registration, Digital
Learning and Innovation Center
Application Deadline: August 15, 2026
About Kepler College
Kepler College was established in Rwanda to offer
affordable, scalable, and competency-based higher education programs with the
best job prospects for graduates. Securing employment for graduates is a key
driver of everything done at the College. A core aspect of Kepler College’s
pedagogy is learning by doing, with a primary focus on equipping students with
21st-century transferable skills that make them competitive in the labor
market. Through its innovative academic model, Kepler College prepares students
with the knowledge, competencies, and mindset required to succeed in today’s
global economy.
- Vision: To
become a leading competency-based higher education institution in
Sub-Saharan Africa with outstanding graduate employment outcomes that lead
to economic mobility.
- Mission: To
prepare young Africans with global competencies and the mindset to solve
local challenges.
Job Summary:
Kepler College is currently seeking a talented and
experienced professional to join the team as Deputy Academic Registrar. The role
will mainly focus on supporting the Academic Registrar in coordinating and
managing academic assessments, admissions, student records, academic
progression, registration, and graduation processes. The Deputy Academic
Registrar will also play a key role in ensuring the effective use and
continuous improvement of the College’s Management Information System (MIS) and
Learning Management System (LMS), while working closely with faculty, IT, and
student support teams to ensure efficient academic operations and accurate
student data management.
Key Duties and Responsibilities
- Collaborate
with the Dean of Faculty to schedule assessments on the Academic Calendar.
- Work
closely with the Academic Registrar and academic leadership to ensure
assessments are aligned with Kepler academic requirements as stipulated in
the Academic Policies and Procedures.
- Work
with the academic team to ensure proper setup of both continuous and final
assessments to allow easy retrieval of students’ competency ratings.
- Manage
the SIS assessment results entry throughout the examination period.
- Receive
and resolve students’ complaints related to assessment results or direct
them to the relevant staff for further processing.
- Manage
the process of collecting, verifying, storing, and maintaining student
assessment results.
- Manage
the Admissions team to properly set up and process admissions tests.
- Train
and guide staff members to support the smooth processing of assessments
during the examination period.
- Recommend
annual assessment and admissions test reviews based on institutional
needs, academic standards, and lessons learned from previous cycles.
- Work
closely with the Academic Registrar to ensure that students who graduate
meet all academic requirements.
- Support
the Academic Registrar in monitoring students’ academic progression,
graduation readiness, registration status, and compliance with academic
policies.
- Coordinate
and review the admissions process at different stages of the application
process, ensuring that potential candidates meet the required admission
criteria, including having at least two principal passes.
- Change
the status of applicants based on their stage in the Kepler admissions
process.
- Manage
and coordinate logistics during Kepler Admissions Tests week and other
Kepler admissions events.
- Work
with the Academic Registrar to ensure proper filing, organization, and
secure storage of all applicants’ and students’ documents.
- Keep
accurate and updated student records and report to the Academic Registrar
any significant updates regarding student numbers, academic progression,
retention, completion, and graduation.
- Support
the implementation, effective use, and continuous improvement of the Management
Information System (MIS) and Learning Management System (LMS) to improve
academic operations, data management, reporting, teaching, learning, and
student support.
- Ensure
that student records, admissions data, registration information,
assessment results, and academic progression data are properly captured,
updated, and maintained in the MIS.
- Work
with academic and administrative teams to ensure that courses,
assessments, grades, attendance, student activities, and learning
resources are properly managed in the LMS.
- Train
and support staff and students in the effective use of the MIS and LMS,
including admissions processing, registration, assessment management,
grading, reporting, and learning activities.
- Monitor
data accuracy and system usage in the MIS and LMS and report any technical
or operational issues for timely resolution.
- Generate
academic, admissions, assessment, and student progression reports from the
MIS and LMS to support evidence-based decision-making.
- Ensure
that the implementation of MIS and LMS follows institutional policies,
academic procedures, data protection standards, and quality assurance
requirements.
- Collaborate
with IT, innovation, academic leadership, admissions, faculty, and student
support teams to ensure smooth integration and use of MIS and LMS across
academic processes.
- Teach
courses based on institutional needs and the staff member’s area of
expertise.
- Perform
any other relevant tasks that may be assigned by the supervisor.
Required Qualifications and Eligibility:
- A
Master’s degree in Information Technology, Computer Science, Statistics,
Data Science, Mathematics, Education Management, Business Administration,
Records Management, or another related field involving computing,
quantitative analysis, administration, or statistical methods.
- A
minimum of three years of relevant professional experience in academic
administration, student records management, registration, data management,
institutional planning, or a related area.
- Experience
working in a higher education institution or other educational environment
is highly desirable.
- Strong
knowledge of student information systems, learning management systems,
databases, and digital records management.
- Demonstrated
experience in preparing institutional reports, analyzing academic data,
and supporting evidence-based decision-making.
- Good
understanding of academic policies, student registration procedures,
examinations, graduation processes, and regulatory compliance.
- Strong
organizational, analytical, problem-solving, and administrative skills.
- High
level of accuracy, confidentiality, integrity, and attention to detail
when managing student and institutional records.
- Strong
written and verbal communication skills, with the ability to work
effectively with students, faculty members, senior management, and
external stakeholders.
- Ability
to supervise staff, coordinate multiple activities, manage deadlines, and
work effectively under pressure.
- Proficiency
in Microsoft Office applications, particularly Excel, and familiarity with
data analysis and reporting tools.
- Demonstrated
ability to support digital transformation, process automation, and
continuous improvement within academic administration.
How to Apply:
- Materials
Required: Candidates must submit the following:
- A
cover letter detailing their interest in the role and how their experience
aligns with the responsibilities and qualifications listed.
- An
updated resume or curriculum vitae (CV) highlighting relevant experience
and skills.
- Deadline:
All applications must be submitted by August 15, 2026
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