Logistics and Supply Officer at United Nations Population
Fund: (Deadline 16 March 2026)
Job Description
Mission and objectives
Job application tracking
UNFPA, the United Nations Population Fund in Rwanda began
around 1975. UNFPA Rwanda is currently implementing its 9th Country Programme
(2025–2029). The 9th country programme aims to galvanize targeted efforts that
will accelerate progress in addressing the underlying structural and systemic
causes of preventable maternal deaths, unmet need for family planning,
gender-based violence and harmful practices, in identified hotspots and
underserved population groups across the humanitarian-development-peace contexts
in the country. It is guided by the Rwanda Vision 2050, the second National
Strategy for Transformation (NST 2), the 5th Health Sector Strategic Plan (HSSP
5: 2024-2029), the United Nations Sustainable Development Cooperation Framework
(UNSDCF), 2025-2029, and the UNFPA Strategic Plan, 2022-2025. It is also
informed by consultations with representatives of the national and subnational
governments, civil society organizations, the private sector, development
partners, the United Nations system, academia and youth networksContext
The UN Volunteer will support Operations and Programme
Officers to deliver the 9th Country programme which endeavours to support
upstream interventions focusing on policy dialogue, advocacy, evidence
generation and capacity development while ensuring that no one is left behind.
This will be done by supporting the programme to use its comparative advantage
to support data collection and analysis to identify the most vulnerable
populations and prioritise these in advocacy interventions. UNFPA supports evidence
generation and the effective delivery of integrated sexual and reproductive
health services, including in humanitarian situations. The programme also
ensures young people are equipped with knowledge and skills to make informed
decisions on reproductive health and rights and fully participate in
development and humanitarian actions. All these will be achieved through a mix
of strategies and interventions supported by the Logistics AssociateTask
Description
Under the direct supervision of the Operations Manager, the
UN Volunteer will support UNFPA Rwanda’s Operations team in enhancing the
organization’s logistics hand in hand with the Procurement Associate. The role
is key to amplifying UNFPA’s mandate, activities, and impact programme
interventions by ensuring the timely and effective logistics and supply chain
support especially in the areas of Reproductive Health Commodities and
Humanitarian support through: Logistics Planning and Coordination Support ● Assist
in preparing and implementing logistics and supply plans. ● Assist the
logistics associate in coordinating transportation and distribution of
reproductive health commodities and emergency supplies. ● Track and monitor
shipments and deliveries, ensuring timely and cost-effective logistics
operations. ● In close coordination with the Humanitarian and Operations team
on the ground, ensure UNFPA goods and supplies are secured and properly stored.
Documentation and Reporting: ● Assist the logistics associate in maintaining
up-to-date records on all logistics transactions, contracts, and inventory
reports. ● Generate timely and accurate logistics reports, including stock
status reports and distribution summaries. ● Ensure documentation complies with
audit and accountability requirements ● Assist the logistics associate in
ensuring distribution of UNFPA goods and supplies are effectively managed,
monitored, controlled and registered in the system, backed up with a manual
copy as needed. Coordination and Capacity Building: ● Assist the Logistics
associate in coordination with UN agencies, government institutions, and
implementing partners on logistics and supply chain matters. ● Establish
partnerships with agencies that have broader logistics capacity than UNFPA
(WFP, UNICEF, etc.) to facilitate movement of UNFPA commodities. ● Support
logistics capacity building for implementing partners and counterparts. ●
Participate in relevant logistics working groups or coordination platforms.
Compliance and Risk Management: ● Ensure compliance with UNFPA policies and
SOPs on logistics and asset management. ● Identify potential risks in the
logistics process and propose mitigating actionsCompetencies and values
● Integrity and professionalism: demonstrated expertise in
area of specialty and ability to apply good judgment; high degree of autonomy,
personal initiative and ability to take ownership; willingness to accept wide
responsibilities and ability to work independently under established procedures
in a politically sensitive environment, while exercising discretion,
impartiality and neutrality; ability to manage information objectively,
accurately and confidentially; responsive and client oriented. ● Accountability:
mature and responsible; ability to operate in compliance with organizational
rules and regulations. ● Commitment to continuous learning: initiative and
willingness to learn new skills and stay abreast of new developments in
expertise; ability to adapt to changes in the work environment. ● Planning and
organizing effective organizational and problem-solving skills and ability to
manage a large volume of work in an efficient and timely manner; ability to
establish priorities and to plan, coordinate and monitor (own) work; ability to
work under pressure, with conflicting deadlines, and to handle multiple
concurrent projects/activities. ● Teamwork and respect for diversity: ability
to operate effectively across organizational boundaries; ability to establish
and maintain effective partnerships and harmonious working relations in a
multi-cultural, multi-ethnic environment with sensitivity and respect for
diversity and gender. ● Communication: proven interpersonal skills; good spoken
and written communication skills, including ability to prepare clear and
concise reports; ability to conduct presentations, articulate options and
positions concisely; ability to make and defend recommendations; ability to
communicate and empathize with staff (including national staff), military
personnel, volunteers, counterparts and local interlocutors coming from very
diverse backgrounds; ability to maintain composure and remain helpful towards
the staff, but objective, without showing personal interest; capacity to
transfer information and knowledge to a wide range of different target groups;
● Flexibility, adaptability, and ability and willingness to operate
independently in austere, remote and potentially hazardous environments for
protracted periods, involving physical hardship and little comfort, and
including possible extensive travel within the area of operations; willingness
to transfer to other duty stations within the area of operations as may be
necessary. ● Genuine commitment towards the principles of voluntary engagement,
which includes solidarity, compassion, reciprocity and self-reliance, and
commitment towards the UN core values.Living conditions and remarks
Kigali, the capital of Rwanda, has experienced remarkable
rejuvenation and stability, evident upon arrival in the city. While motorcycle
taxis are the fastest mode of transport, they’re not recommended without your
own helmet, though some provide helmets. Standard taxis, marked with yellow
stripes, are another option, with many operated by Kigali Taxi Service or
Kigali Airport Taxis. Public transportation is affordable and efficient, with
new and well-maintained buses available, and prepaid cards can be purchased at
bus stations. Rental cars are also available due to significant investment in
infrastructure, leading to minimal congestion. Accommodations in Kigali are
readily available and meet relevant standards, with recreational facilities
like swimming pools also accessible. Shopping options include various shops and
markets offering essential items, imported goods, home furnishings, electrical
appliances, and vehicle spare parts. The city boasts both public and private
health facilities, such as King Faisal Hospital and Legacy Clinic, equipped to
handle emergencies and affiliated with CIGNA insurance. Kigali is considered
exceptionally safe, with emergency numbers like 999 for police, 111 for fire
fighters, and 112 for general emergencies, and 113 for traffic accidents. The
UN volunteer receives a monthly living allowance to cover basic needs like
housing, utilities, transportation, and communication. The purpose of this
allowance is to enable the UN Volunteer to sustain a secure standard of living
at the duty stations in line with United Nations standards without incurring
personal costs. The allowance is in no way to be understood as compensation,
reward, or salary in exchange for the UN Volunteer’s service
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