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Job Announcement

University of Technology and Arts of Byumba (UTAB) is a fully accredited community-based university, from 2006. It is located in Byumba Sector, Gicumbi District, Northern Province, Rwanda. As a university, UTAB is engaged in different activities such as academic, research and community outreach. All of those activities aim at raising the quality of education and social transformation. In this bid, UTAB has joined hands with national, regional and international partners to educate and empower our Graduands with knowledge and practical skills.

VISION OF UTAB

The vision of UTAB is to become a radiating university of academic and professional excellence for sustainable socio-economic development.

MISSION OF UTAB

• To provide quality higher education and community-oriented research

• To shape a skilled workforce in the domains of technology and arts

• To promote a culture of excellence and innovation for quality service delivery.

CORE VALUES

• Academic freedom

• Responsibility

• Excellence

• Ubupfura

• Social justice

Currently, UTAB has runs three faculties fully accredited by HEC. These include the Faculty of Social

Sciences, Management and Development Studies (SSMDS), the Faculty of Education and the Faculty of Agriculture, Environmental Management and Renewable Energy

(AEMRE).

UTAB has two campuses: one at BYUMBA (Northern Province) and another one at KIRAMURUZI (Eastern

Province).

Below are the vacant posts and required qualifications:

N°	Position	Minimum Required Qualifications
1	Director of Planning	Master’s Degree in Management, Project planning, Agriculture Economics, Development studies or related field with at least five (5) years of experience in planning, financial management, teaching or management activities in a University or higher learning institution.
2	Policy Development and Compliance Officer	Bachelor’s Degree in Education, Psycho pedagogy or related social sciences with at least three (3) years of experience working in a University or Higher Learning Institution.
3	Budget Officer	Bachelor’s Degree in Management, Accounting, and Finance with at least three (3) years of experience in management activities in a university or a higher learning institution.
4	Human Resource Officer	Bachelor’s degree in Human Resource Management, Law, Sociology or related Social Sciences with at least three (3) years of experience in Human Resources Management or Law.
5	Secretary of the Department	Bachelor’s Degree in Statistics, Computer sciences, secretarial studies or related field with at least three (3) years of experience in office management.
6	Recovery Officer	Bachelor’s Degree in Management, Accounting, Economics, Finance with at least three (3) years of experience in a university or a higher learning institution.
7	Network Administrator	Bachelor’s degree in Information Technology, Computer Science, Computer Engineering, Telecommunications or a related field, with at least three (3) years of relevant experience. Professional certifications (e.g., Cisco CCNA/CCNP, CompTIA Network+, Microsoft Certified: Azure Network Engineer) are highly desirable.
8	Infrastructure Officer	Bachelor’s Degree in Civil Engineering, Construction Management, Architecture, Building Technology or a closely related field, with at least three (3) years of relevant experience (preferably in construction supervision or facilities management).

 

DUTIES AND RESPONSIBILITIES

1. Director of Planning

• To prepare Strategic plan, business plan, annual action plan and compiling institution’s reports on monthly, quarterly and annual basis.

• Plan appropriate strategies in coordination with planning team.

• Analyze all trends and identify and resolve all market trends.

• Coordinate with various teams to prepare all proposals for various functional project teams.

• Maintain understanding of various strategies on worldwide projects and design all creative presentation

to develop and implement various projects.

• Partner with all cross functional project team to execute all online marketing strategies.

• Maintain knowledge of all users and interaction trends, identify client growth requirements, and

implement the related processes.

• Manage all associate resources for same and ensure compliance to budget.

• Supervise all development strategies and perform competitive research.

• Assist all creative and analysis teams to design appropriate marketing and communication strategies.

• Recommend appropriate solution for all clients to facilitate increasing in businesses and assist to position brand efficiently.

• Manage and monitor all social trends required for client business.

• Analyze all information to prepare comprehensive advertising strategies for all projects.

• Ensure efficient use of all qualitative methods for all project plans in coordination with research groups.

• Analyze all trends and perform study on impact on all consumer behavior and maintain knowledge on all

perceptions of brand to ensure compliance to all client requirements.

• Coordinate with creative team to provide all required information on all product features.

• Prepare presentations for all clients and agency staff.

• To exercise any other duties that could be assigned by your superiors.

2. Policy Development and Compliance Officer

• To provide advice and assistance to academic community on requirements and process for program design and approval.

• To conduct guidance and counselling to students.

• To contribute to and participate in the process of assuring UTAB to maintain its degree of awarding powers.

• To assist in the various processes surrounding program and module approval, modification, reapprove and to write reports.

• To assist in maintaining the official repository of the documentation from the program validation.

• To act as secretary of committees as required (training committee, learning and teaching committee, and school councils studying especially on education quality).

• To exercise any other duties that could be assigned by your superiors.

3. Budget Officer

• To prepare UTAB budget in collaboration with Director of planning.

• To follow systematically the budget execution of UTAB.

• To prepare regular requisition.

• To record and classify financial documents.

• Daily record of financial operations (revenue details, etc).

• To analyze accounts, verify all financial pieces and harmonize all the necessary bank reconciliations.

• Ensure all financial documents of part time and internal employees are well organized.

• Record and classify the financial reports related to UTAB.

• Provide and elaborate financial reports i.e. monthly, quarterly and annually (budget executions, etc).

• To exercise any other duties that could be assigned by your superiors.

4. Human Resource Officer

• To prepare staff statistics that should be reported to senior management.

• To ensure that all staff have offices and safe health environment.

• To prepare job advertisement, short listing report and examinations of candidates.

• To prepare the contracts, appointment and confirmation letters.

• To plan for induction week and its implementation for new staff.

• To supervise support and casual workers.

• To prepare exit process of staff including hand over and final financial statements.

• To prepare employment testimonials if needed.

• To supervise and monitor apprenticeship and internship at UTAB.

• To prepare statistics needed for staff medical insurance and those for UMIS-HR interface.

• Managing employee benefits costs (insurance, retirement contributions, etc.).

• Tracking related payments and reimbursements.

• Resolve accounting discrepancies and irregularities.

• To perform other duties assigned by line manager’ superior.

5. Secretary of the Department

• To receive, orient, handle and reporting the issues of Students.

• Drafting the time table of teaching staff of the Department.

• Participate in invigilation as a supporter whenever it is necessary.

• To collect the students’ marks of lecturers and report it.

• To receive and classify documents and correspondences.

• To prepare letters and documents & correspondences.

• To exercise any other duties that could be assigned by superiors.

6. Recovery Officer

• Receiving, recording, and filing the students’ bank slips.

• Establishing the financial documents for the students who need the services provided by UTAB.

• Monitoring and follow up of students who will be graduating, observe if the students are on time and have all necessary materials.

• Ensure exams are given to the students who have already paid and have no arrears.

• Provide the reports on timely basis as requested by supervisor.

• Record and classify all financial reports.

• Hard work and fulfilment of all tasks and responsibilities.

• Rational utilization of all materials and equipment.

• Monitoring and following up Graduands to be, if all requirements are fulfilled.

• To exercise any other duties that could be assigned by your superiors.

7. Network Administrator

• Fully support, configure, maintain and update corporate ‘s networks devices and in house servers.

• Install and integrate new sever hardware and applications.

• Keep an eye out for needed updates technology.

• Support and administer third-party application.

• Monitor network performance (availability, utilization, throughput, goodput, and latency) test for weakness.

• Ensure Network Security and Connectivity.

• Set up user accounts, permissions and password and mapping some ip Address of end end user.

• Resolve problems reported by end user.

• Define Network Policies and Procedures.

• Specify system requirements and design solutions.

• Research and make recommendations on server system administration.

• Remote and upgrade new technology based on the current technology.

• Monitor server performance.

• Maintenance and troubleshooting of Routers, switches, Access point, VoIP equipment (VoIP phones,

IP-PBX).

• LAN installation, maintenance and repair capabilities.

• Installations and configuration of network hardware and software.

• Maintenance of network systems.

• Network use training.

• To exercise any other duties that could be assigned by your superiors.

8. Infrastructure Officer

• To manage all aspects of the University’s estate, its related resources and facilities to provide a

physical support environment commensurate with the University’s corporate objectives.

• To provide long-term comprehensive and integrated physical resource planning for the University, its

faculties and departments.

• To provide strategic leadership and effective management of the Estates and Facilities Department.

• To provide effective leadership and management of health, safety & environmental matters for the

University as a whole.

• Ensure (buildings, grounds, landscape, equipment, car fleet) are well maintained and repaired.

• Consolidate all plans of construction, installation, repairing and maintenance works.

• Determination and Specification of construction methods and quality standards.

• Ensure that all institution land property is registered and all titles are acquired.

• Providing technical assistance in elaboration of specifications of construction, maintenance and other related works.

• Providing technical assistance in elaboration of specifications of construction materials, electrical and plumbing materials, office furniture and materials related to the estate.

• Monitoring the contract execution and verify the invoices from contractors before payment.

• Ensure that all institution assets are valuated, recorded, codified and engraved;

• To be member of the disposal committee of campuses and provide advises about how disposal would be conducted successfully;

• Ensure cleanness of the institution areas by working with cleaning companies;

• Ensure the safety of the workplace by working well with security guards in place;

• Repair broken assets, putting them in order and providing all the necessary advice;

• To exercise any other duties that could be assigned by your superiors.

Application MUST be done electronically by submitting the following:

1. Application letter
2. Curriculum Vitae
3. Certified copy of degree (s)
4. Certificate of work for those who have worked/certificate of employment for those on the job.

All documents shall be addressed to University of Technology and Arts of Byumba (UTAB), Office of the

Vice Chancellor via E-mail at recruitment@utab.ac.rw.

The Closing date for application (s) is MA.111../11../2025 at 5.00 pm.

N.B.: Only shortlisted candidates shall be contacted.

Done at Byumba,

[Signature]

Fr. Dr. MUNANA Gilbert, O.F.H.

Vice Chancellor of UTAB

 JOB ANNOUNCEMENT

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