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4 Job Positions at Happy Family Rwanda Organization (HFRO): (Deadline 15 September 2025)

HAPPY FAMILY RWANDA ORGANIZATION (HFRO) is a local nongovernmental organization operating in Rwanda and registered in Rwanda Governance Board (RGB), its registration number is No 779/RGB/LP/11/2021, and working in the area of Health, Education and Economy transforming for youth particular Girls and adolescent mothers.

Happy Family Rwanda Organization (HFRO) is a compassionate NGO dedicated to creating positive change and making a lasting impact in communities worldwide. It believes in the power of collective action and the ability of individuals to transform lives through compassion, generosity, and empowerment.

Over the years HAPPY FAMILY RWANDA ORGANIZATION (HFRO) has affected the lives of community members especially Girls, adolescents, youth, women and children positively through effective community mobilization, outreaches, Sanitation and hygiene, demand creation for health facility services uptake for pregnant women and women of reproductive age especially the First-time Mothers (FTMs), promoting and enhancing Adolescents Youths and Sexual Reproductive Health and Rights of young Women and girls through youth friendly services uptake as well as ensuring positive Maternal and newborn health outcomes for women and girls of reproductive age and promoting accountability.

The following positions are advised to support our organization:

1. PROJECT FIELD OFFICER

Position Summary

Project field Officer is charged with implementing and reporting project activities at field level, mobilizing different Community Based Organizations and community-based structures to address GBV, EUP and AIDS/HIV issues, conduct sensitization of the project objectives and results to concerned local community leaders, beneficiaries and other relevant stakeholders. S/he will assist in the preparation of project progress reports to monitor all technical aspects of the project (organize meetings, facilitate workshops, and support the CBOs and Local partners NGOs through discussions and consultations with communities and stakeholders. S/he will play a leading role in the implementation of a Monitoring and Evaluation system for the effective implementation of the project as well as lead and coordinate activities pertaining to M&E at project locations.

Priority Tasks & Responsibilities­­­­­­­ 

• Mobilize different CBOs at community level to address GBV, EUP and AIDS/HIV issues.
• Conduct sensitization of the project objectives and results to concerned community leaders, beneficiaries and other relevant stakeholders.
• Support and facilitate joint implementation plan of the project with relevant government stakeholders.
• Facilitate project planning, implementation, monitoring and evaluation of the project at community level.
• Ensure the regular collection and capturing of data into the Program Data Base.
• Participate in the assessment and surveys in partnership with stakeholders.
• Facilitates effective participation of children, families, communities and stakeholders in project activities
• Facilitate and follow up different material distribution at community level.
• Monitor and follow up Community conversation sessions as well as peer to peer dialogues at community level
• Organize different training, workshop and meeting at community level
• Facilitate different field visits programs
• Facilitate different review meetings at community level
• Collect data from beneficiaries that will be used as an input for case story and for other documentation purposes
• Provide any project updates on regular basis
• Report training /workshop activity as well as distribution of materials 

Competencies – knowledge, skills, abilities

• University degree in health education, public health, education sciences, public administration, economics, law, political sciences, social sciences, statistics or related field (postgraduate degree is an asset).
• Experience of working in the community, voluntary, or a related sector.

• Experience of coordinating project work and working on multiple projects at the same time.
• Ability to build good working relationships with internal colleagues, external partners & stakeholders.
• Knowledge of community mobilization and participation in the development project
• Track record of planning and implementing events.
• Excellent people and negotiation skills and an upbeat, enthusiastic and positive attitude
• The ability to work collaboratively and independently in a fast-paced team environment, while simultaneously managing a large number of projects
• The ability to handle large amounts of detailed information with accuracy
• Strong work ethic and the desire to do the best job possible
• Prompt responsiveness to internal and external stakeholders

The interested candidates who fulfill the above requirements should submit/send their application letters/CV which must include the following information:

• Motivation letter of your interest in documentation and learning
• Updated CV/resume
• Certificates or any other documents that proves your experience
• Contact information for at least two professional references

Qualified candidates should submit above mentioned documents in English using the following link https://docs.google.com/forms/d/e/1FAIpQLSctCo7Tevfcfr3B2FWeIEq9wsrYGZUi90W45bLPnVD87af-2w/viewform?usp=header not later than 15 September 2025 at 6:00 pm.  Only shortlisted candidates will be notified for the next steps. Interested and qualified persons with disabilities are encouraged to apply.

NSENGIMANA Rafiki Justin

Founder & Executive Director

Happy Family Rwanda Organization

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2. OFFICE/ADMINISTRATIVE ASSISTANT

We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the organization. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Responsibilities

• Organize office and assist associates in ways that optimize procedures
• Sort and distribute communications in a timely manner
• Create and update records ensuring accuracy and validity of information
• Schedule and plan meetings and appointments
• Monitor level of supplies and handle shortages
• Resolve office-related malfunctions and respond to requests or issues
• Coordinate with other departments to ensure compliance with established policies
• Maintain trusting relationships with suppliers, customers and colleagues
• Perform receptionist duties when needed
• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Maintains a system for recording expenses and the use of petty cash.
• Performs other related duties as assigned.

Requirements

• Proven experience as a back-office assistant, office assistant, virtual assistant or in another relevant administrative role
• Knowledge of “back-office” computer systems (ERP software)
• Working knowledge of office equipment
• Thorough understanding of office management procedures
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.

Education and Experience:

• Associate’s degree required in languages, administrative sciences or any related field preferred.
• Three to five years of experience in an office/administrative role.

The interested candidates who fulfill the above requirements should submit/send their application letters/CV which must include the following information:

• Motivation letter of your interest
• Updated CV/resume
• Certificates or any other documents that proves your experience
• Contact information for at least two professional references

Qualified candidates should submit above mentioned documents in English using the following link https://docs.google.com/forms/d/e/1FAIpQLSctCo7Tevfcfr3B2FWeIEq9wsrYGZUi90W45bLPnVD87af-2w/viewform?usp=header not later than 15 September 2025 at 6:00 pm.  Only shortlisted candidates will be notified for the next steps. Interested and qualified people with disabilities are encouraged to apply.

NSENGIMANA Rafiki Justin

Founder & Executive Director

Happy Family Rwanda Organization

=========================================================================

3. RESOURCES MOBILIZATION AND PARTNERSHIP OFFICER

The Resources Mobilization and Partnership officer post is located in Rwanda within Happy Family Rwanda Organization and reports to the Head of Programmes. The incumbent works in close collaboration with the Head of Programme, Monitoring, Evaluation and Learning Manager, Communication and Engagement Manager, and Finance Manager. S/he will lead office reporting and resource mobilization efforts to ensure quality and timeliness of donor reports, funding proposals and other external communication materials for optimizing the office’s resource mobilization capacity and demonstrating “value for money” to donors through effective resource mobilization and communication of results.

Job Purpose

Under the supervision of the Head of programmes, the Resource Mobilization and Partnership Manager supports the office Management and spearheads the overall effort to build partnerships, reporting functions, and mobilize appropriate and sustainable funds. S/he will develop partnerships building and resource mobilization strategy, tools and procedures and coordinates their implementation; and lead reporting functions, including timely preparation and completion of donor reports, proposals, presentations, briefing papers and the annual report, sitreps, amongst others. The incumbent will manage donors reporting and other programmatic. S/he will also lead the capacity development of the team in result-based reporting, analytical writing and other skills required for quality proposals and donors reporting that is fundamental to the organization’s partnership management, advocacy and resource mobilization.

Qualifications and Experience

• Master’s degree or equivalent in economics, business management, social sciences, public administration, international relations, communications, or a related field.
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• Specialized knowledge of international development policies, international affairs, populations and related activities is desirable.
• Background in planning, reporting and resource mobilization preferable with knowledge of the NGO’s Systems and in particular policies and procedures preferable;
• 5 years progressively relevant experience;
• Strong analytical ability and professional experience in representing an organization;
• Excellent writing and oral communication skills.
• Excellent interpersonal and negotiation skills are necessary in this position.
• Advanced computer skills are necessary;
• Fluency in English is required; knowledge of another language is highly desirable.

The interested candidates who fulfill the above requirements should submit/send their application letters/CV which must include the following information:

• Motivation letter of your interest
• Updated CV/resume
• Certificates or any other documents that proves your experience
• Contact information for at least two professional references

Qualified candidates should submit above mentioned documents in English using the following link https://docs.google.com/forms/d/e/1FAIpQLSctCo7Tevfcfr3B2FWeIEq9wsrYGZUi90W45bLPnVD87af-2w/viewform?usp=header not later than 15 September 2025 at 6:00 pm.  Only shortlisted candidates will be notified for the next steps. Interested and qualified people with disabilities are encouraged to apply.

NSENGIMANA Rafiki Justin

Founder & Executive Director

Happy Family Rwanda Organization

================================================================================

4. Information Technology (IT) Associate

We are looking for a diligent Information Technology Associate to join our team. Your responsibilities will include providing hardware and software support, performing system updates, managing databases, and maintaining network security.

The ideal candidate will have a strong understanding of computer systems, network functions, and IT support systems. You should possess strong problem-solving skills and the ability to troubleshoot complex IT issues. Ultimately, the role of the Information Technology Associate is to ensure smooth and efficient technology operations that allow for optimal business functions.

Responsibilities

• Provide IT support to staff and manage helpdesk issues
• Install, configure, and maintain software and hardware systems
• Ensure the security of IT infrastructure and protect against unauthorized access
• Perform system updates and maintain system functionality
• Manage databases and data backup/recovery procedures
• Contribute to policy and procedure development for IT department
• Assist in training staff on new technologies and systems
• Maintain inventory of IT equipment and software
• Participate in IT projects and contribute to system upgrades
• Comply with IT policies and procedures, as well as industry standards

Qualifications

• Proven work experience in an IT support role
• Proficiency in managing network systems and database administration
• Experience with various operating systems including Windows, Linux, and MacOS
• Understanding of IT security principles
• Strong problem-solving abilities and attention to detail
• Excellent communication skills and ability to explain technical issues clearly
• Associate’s degree in Information Technology, Computer Science, or related field
• Certifications such as CompTIA A+, Network+, Security+ or similar are a plus

The interested candidates who fulfill the above requirements should submit/send their application letters/CV which must include the following information:

• Motivation letter of interest
• Updated CV/resume
• Certificates or any other documents that proves your experience
• Contact information for at least two professional references

Qualified candidates should submit above mentioned documents in English using the following link…https://docs.google.com/forms/d/e/1FAIpQLSctCo7Tevfcfr3B2FWeIEq9wsrYGZUi90W45bLPnVD87af-2w/viewform?usp=header not later than 15 September 2025 at 6:00 pm.  Only shortlisted candidates will be notified for the next steps. Interested and qualified people with disabilities are encouraged to apply.

NSENGIMANA Rafiki Justin

Founder & Executive Director

Happy Family Rwanda Organization