2 Job Positions of Administrative
Assistants – School of Medicine & PGME at King Faisal Hospital Rwanda
Foundation (KFHRF): (Deadline 28 January 2026)
Job Description: Administrative
Assistants – School of Medicine & PGME
Location: Africa
Health Sciences University (AHSU)
Reports To: Dean, School of Medicine / Chair, PGME (depending on
assignment)
Contract Type: Full-time
Duration: One year renewable based on performance
Positions Available: 2
ASA International careers
Position Overview:
Africa Health Sciences University (AHSU) is
seeking highly organized and proactive Administrative Assistants to
provide professional support to senior academic leadership in the School of
Medicine and Postgraduate Medical Education (PGME).
The successful candidates will coordinate
academic, administrative, and research-related activities, ensuring efficiency,
governance compliance, and continuity of operations. One assistant will support
the Dean of the School of Medicine, and the other will support
the Chair of PGME/Director of Research.
Key Responsibilities:
Administrative Coordination
- Manage correspondence, schedules, and appointments for assigned
senior leadership.
- Coordinate academic and governance meetings (councils, boards,
committees, assessment panels).
- Prepare agendas, minutes, action trackers, and follow-up
documentation.
- Maintain organized academic and administrative records.
- Assist in organizing academic events, workshops, examinations,
and official visits.
- Coordinate communication between departments, faculty, and
university leadership.
Academic & Program Support
- Support documentation for curriculum approvals, accreditation,
and regulatory reporting.
- Track deadlines for submissions, accreditation, and
evaluations.
- Support research-related activities and documentation (where
applicable).
- Assist with faculty development activities, resident
coordination, and academic program monitoring.
Reporting & Monitoring
- Prepare periodic reports for management on academic and
administrative activities.
- Flag operational issues proactively and ensure follow-up on
action items.
- Support implementation of institutional policies and procedures
in academic administration.
Minimum Qualifications
- Bachelor’s degree in Administration, Business, Education, or a
related field.
- Minimum 2–3 years of experience in administrative roles within
academic, clinical, or research environments.
- Strong organizational, multitasking, and coordination skills.
- Proficiency in Microsoft Office and academic management
software.
- Experience in record-keeping, report preparation, and meeting
coordination.
Skills & Competencies
- Excellent written and verbal communication skills.
- High level of professionalism and discretion with confidential
information.
- Ability to coordinate multiple tasks and meet deadlines in a
dynamic environment.
- Strong problem-solving, planning, and organizational abilities.
- Ability to work independently and collaboratively with academic
leadership.
Why Join Africa Health Sciences
University (AHSU)?
- Contribute to the growth and development of a pioneering health
sciences university.
- Play a key role in strengthening academic administration and
program coordination.
- Work closely with senior faculty, clinical teams, and external
partners to support institutional goals.
Interested candidates should submit
their CV via this link by
Wednesday, January 28, 2025,23.59 CAT
CLICK HERE TO READ MORE AND APPLY
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