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ROLE
PURPOSE:
The
Government of Rwanda, through the Ministry of Education, has signed a
framework agreement with “Educate a Child” (EAC) to support the strategy
towards zero out-of-school children at primary school level. Save
the Children was selected by the Ministry of Education (MINEDUC) to be the
implementing partner. The ultimate goal of the project is “Improved
access to and retention in equitable primary education for all Rwandan
children”. Save the Children, MINEDUC, and their partners (Humanity &
Inclusion and NUDOR) will deliver a comprehensive, coordinated intervention
to address the gaps and needs relating to out-of-school children and drop-out
rates at the primary grade level. Our vision is that no child misses
out on primary education in Rwanda. The project will directly contribute
to achieving universal primary education in Rwanda by:
- Strengthening the
identification, enrollment, attendance and retention of out-of-school
children at the school-level;
- Empowering communities and
families to promote identification, enrollment, attendance and retention
of out-of-school children; and
- Strengthening policies,
data and feedback management systems on and for out-of-school children
The
Zero Out of School Children Project will be implemented within a period of
five years, from 2023-2028 across the country and intends to enroll
and retain 177,119 children at primary grade level.
The Project
Manager will be responsible for the technical execution of the
project, ensuring that the project work plan is effectively implemented, and
that the budget is adhered to and monitored. Working closely with the Project
Director, the Project Manager will serve as the operational link between
project partners for tasks such as monitoring, reporting, representation of
the project consortium, and information sharing. The Project Manager will
supervise Project Coordinators to ensure the timely and high-quality implementation
of activities at the field level. As a member of the Extended Senior
Management Team, the Project Manager will ensure the regular sharing of key
information regarding the progress of project activities, challenges, and
successes at the field level.
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SCOPE
OF ROLE :
- Operational Execution:
Oversee and manage the day-to-day operations of the project, ensuring
all tasks are completed on time and within budget.
- Team Leadership: Lead and
manage the project team, providing direction, guidance, and support to
ensure efficient and effective project implementation.
- Workplan Development & Implementation:
Coordinate the creation of the work plan and Detailed Implementation
Plan (DIP), ensuring they are executed efficiently and on time.
- Resource Management: Manage
project resources, including personnel, materials, and finances, to
ensure smooth execution and that the project stays on track.
- Financial Oversight: Review
Budget vs. Actual (BVA) reports regularly, ensuring compliance with
donor regulations and managing the project budget effectively to prevent
over-spending or under-utilization.
- Reporting: Produce
high-quality and timely reports that document progress, challenges, and
achievements, and ensure these are shared with key stakeholders in
accordance with project timelines and requirements.
Reports
to: The
Zero OOSC Project Director
Staff
directly reporting to this post: Project Coordinators (3), project Interns (2)
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KEY
AREAS OF ACCOUNTABILITY:
Key
Responsibilities
1.
Develop and Execute the Work Plan:
- Collaborate with project
staff, consortium partners (MINEDUC, HI, NUDOR) and other key
stakeholders, to create a detailed project work plan, outlining all
activities, timelines, milestones, and resources required.
- Ensure the timely execution
of activities according to the work plan, adjusting as necessary based
on any changes or delays.
- Monitor progress against
the work plan regularly, identifying bottlenecks or delays, and
developing solutions to stay on track.
2.
Coordinate Daily Project Activities:
- Supervise and coordinate
all day-to-day project activities to ensure they are implemented in line
with project objectives and expected quality standards.
- With the support of the
project Director, follow up on the implementation of activities for the
match funding and activities implemented by consortium partners
- Prioritize tasks and manage
the workflow, ensuring efficient use of resources and staff.
- Act as the central point of
contact for any operational issues that arise and quickly resolve them
to keep the project running smoothly.
3. Ensure
Project Quality:
- Maintain high standards of
quality in all project activities and deliverables, ensuring they meet
both internal save the Children expectations and the donor EAC
requirements.
- In collaboration with the
project Director, and MEAL Staff, review regularly the outputs and
assess whether they align with project goals and performance indicators.
- Through the reports
produced by MEAL Team, lead efforts to address any quality issues,
ensuring corrective actions are taken promptly.
4.
Track Project Progress:
- Continuously monitor and
track the progress of each project activity against agreed-upon
timelines and budgets.
- Prepare and maintain
up-to-date status reports to share with the Out Of School Children
Steering Committee on the status of ongoing tasks.
- Identify any potential
delays or issues that may impact the project timeline and proactively
develop solutions.
5. Risk
Management:
- Identify operational risks
(such as resource shortages, logistical challenges, or community
resistance) early in the process.
- Develop and implement
mitigation strategies to minimize the impact of identified risks.
- Update regularly the risk
register on AMS and escalate significant risks to the Project Director
as necessary.
6. Manage
Resources Effectively:
- Ensure the proper
allocation and utilization of project resources (human resources,
materials, equipment, etc.) to meet project needs.
- In collaboration with the
supply chain, oversee procurement processes to acquire necessary
materials or services, ensuring compliance with project guidelines and
donor policies.
- Ensure the procurement plan
is developed and updated on time, regularly assess the resource
requirements for upcoming activities and adjust resource allocation as
needed.
- Review and approve the
requests in PRO-SAVE
7.
Monitor Budget and Expenses:
- Monitor the project budget
to ensure funds are being used effectively and efficiently.
- Review and approve payments
- Regularly review the Budget
vs. Actual (BVA) reports and ensure expenses are within approved limits,
providing explanations for variances.
- Adjust operational spending
as necessary to avoid cost overruns or resource shortages.
8. Provide
Operational Guidance and Support:
- Offer day-to-day support to
project coordinators and team members, ensuring they have the resources,
training, and guidance needed to perform their roles effectively.
- Collaborate with Waliku,
MEAL and project Team to ensure the data management and tracking
individual attendance of learners and follow up on absenteeism.
- Facilitate regular team
meetings to check on progress, address issues, and ensure that tasks are
aligned with the overall objectives.
- Act as a problem-solver
when operational challenges arise, ensuring timely resolutions.
9. Ensure
Compliance with Donor Requirements:
- Ensure that all project
activities comply with donor guidelines and regulations, including
financial, reporting, and operational procedures.
- Work with the Project
Director, Finance, Awards and Compliance teams to ensure that all
project documentation is in line with donor expectations and
requirements.
10. Reporting
and Documentation:
- Prepare and submit regular
reports that document progress and milestones achieved
- Prepare and maintain
up-to-date status reports to share with Save the Children SMT, SCUS,
MINEDUC and EAC on the status of ongoing tasks.
- Ensure the donor semi
annual reports are prepare on time and with quality.
- Ensure proper documentation
of project activities, including meeting notes, and lessons learned, for
accountability and future reference.
Child
Safeguarding
- Understand the provisions
of the Child Safeguarding Policy, Code of Conduct and Local/Country
Procedures and conduct oneself in accordance with the rules of the Child
Safeguarding Policy, in personal and professional lives – which includes
reporting suspicions of child abuse.
- Ensure that all project
activities carried out are considered in relation to prevention of
sexual exploitation and abuse and handling of serious complaints in line
with the child safeguarding policy.
- Run background checks for
all consultants both local and international. All consultants must
complete a background record check (BRC) prior to the start of their
consultancy irrespective of any direct contact with children or their
data. For requesting BRCs, please find the instructions at: https://savechildrenusa.sharepoint.com/lc/Pages/Request-a-Background-Check.aspx.
- Promote the message of
child safeguarding to colleagues in other organizations and government
ministries, children in their own and beneficiary families, and
community members in general and be vigilant about observing possible
child abuse/harm in their personal and professional lives.
General:
- Comply with Save the
Children policies and practice with respect to child protection, code of
conduct, health and safety, equal opportunities and other relevant
policies and procedures.
- Coordinate with the
Communications Specialist and other project staff to ensure compliance
with EAC’s marking and branding guidelines and all MINEDUC policies on
all materials developed.
- Review and approve
timesheets for staff line managed and follow up with other project
managers to ensure that they review and approve staff timesheets on
time.
- Perform other duties, as
assigned by the Project Director.
SKILLS
AND BEHAVIOURS (our Values in Practice)
Accountability:
- Holds self-accountable for
making decisions, managing resources efficiently, achieving and role
modelling Save the Children values.
- Holds the broader team and
partners accountable to deliver on their responsibilities.
Ambition:
- Sets ambitious and
challenging goals for themselves and take responsibility for their own
personal development.
- Future orientated, thinks
strategically and on a global scale.
Collaboration:
- Approachable, good
listener, easy to talk to; builds and maintains effective relationships
with colleagues, managers, members and external partners and supporters.
- Values diversity and
different people’s perspectives, able to work cross-culturally.
Creativity:
- Develops and encourages new
and innovative solutions.
- Willing to take disciplined
risks.
Integrity:
- Honest, encourages openness
and transparency.
- Commitment to Save the
Children values.
QUALIFICATIONS
AND EXPERIENCE
- Master’s degree in
education (Med); Project Management (MBA) or related discipline with at
least 5 years of experience in technical and management roles in
education improvement programs.
- Experience working in basic
education with expertise in two or more of the following areas: teachers
capacity strengthening, inclusive education, social behaviour change
communication, fighting drop out, and teaching and learning materials
development.
- Demonstrated experience in
providing technical leadership to basic education activities in Rwanda
- Demonstrated experience in
implementing the multi-year and country-wide projects
- Ability and experience in
managing big budget and manage field staff
- Commitment to inclusive
programming that encourages full participation of individuals regardless
of gender, disability status or other marginalized status.
- Proven ability to forge
connections between different organizations/institutions and to develop
smooth lines of communication between them.
- Ability to motivate staff
and work collaboratively with colleagues, providing support and advice
as necessary.
- Experience in working with
children, community members, local leaders and school leaders.
- Experience in working with
Government Institutions
SKILLS
AND ABILITIES
- Highly developed
relationship building and interpersonal skills.
- Excellent planning,
management and coordination skills, with the ability to organise a
workload comprised of varying and changing tasks and responsibilities.
- Ability to liaise with a
diverse range of people, stakeholders and beneficiaries.
- Excellent oral and written
communication skills in English and Kinyarwanda, as well as presentation
skills.
- Patient, adaptable,
flexible, able to improvise and remain responsive and communicate
clearly and effectively under pressure.
- Ability to manage
work-related pressure and to adapt to tight deadlines.
- Attention to detail, strong
analytical, problem-solving, financial skills and public speaking
skills.
- Strong time management and
organizational skills.
- Advanced skills in computer
literacy, including preparing and presenting high-level presentations.
PERSONAL
BEHAVIOURS AND ATTRIBUTES
- Commitment to Save the
Children’s mission and values.
- Initiative, flexibility and
ability to work independently as well as in a team.
- High levels of
self-motivation and initiative.
- Ownership and
accountability of own work.
- High levels of
confidentiality and integrity.
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CHILD
SAFEGUARDING:
Level
3 – the responsibilities of the post require you to have one to one contact
with children or young people either frequently (e.g. once a week or more)
or intensively (e.g: four days in one month or more) because they work in
country programs.
Anti-Fraud
and Integrity Commitment:
The
organization maintains a zero-tolerance policy toward fraud, corruption,
and unethical behavior. All staff are expected to uphold the highest
standards of integrity and accountability, comply with internal policies
and procedures, and report any suspected misconduct through the appropriate
channels.
Please note: The organization does not charge any fees at any
stage of the recruitment process (application, interview, offer, or
onboarding). Any request for payment should be reported immediately.
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